Accounts Payable Supervisor (ID# 5311)

AcctPositions; New York (NY); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) plan

Job summary

AcctPositions is seeking an Accounts Payable Supervisor in New York to lead the AP team, oversee high-volume invoice processing, and ensure accurate payments across multiple platforms.

You will review coding, approvals, and treasury activity, while resolving discrepancies and supporting month-end close. Nonprofit experience is a plus.

Qualifications

• Associate degree required; bachelor's preferred.
• 2–5 years in Accounts Payable, Treasury, or Accounting.
• 1+ year of supervising staff is preferred.
• Nonprofit accounting experience highly favored.
• Experience with 1099s, vendor compliance, bank reconciliations, ACH and wires.

Responsibilities

• Supervise AP function and oversee an AP Coordinator.
• Oversee high-volume vendor invoice processing across platforms.
• Review and approve invoice coding, payment requests, ACH, wires, checks.
• Monitor AP workflows, approvals, and payment schedules.
• Identify/resolve duplicate invoices, payments, and coding issues.
• Review weekly payment files for accurate processing.
• Manage treasury activities including ACH and wires.
• Maintain vendor records and tax documentation.
• Escalate vendor inquiries and payment concerns.
• Prepare AP aging reports and monitor balances.
• Support 1099 prep, audits, and month-end/year-end close.
• Collaborate with Accounting, Treasury, Billing, Procurement, Ops.

Skills

Vendor management

Leadership

Process improvement

Analytical skills

Education

Associate degree in Accounting/Finance

Bachelor’s preferred

Tools

Sage Intacct

BILL.com

Concur

Coupa

Microsoft Excel

Job description

• Supervise the Accounts Payable function and provide direct oversight of an AP Coordinator.
• Oversee high-volume vendor invoice processing across multiple AP platforms.
• Review and approve invoice coding, payment requests, ACH, wires, and check payments.
• Monitor AP workflows, approvals, and payment schedules.
• Identify and resolve duplicate invoices, duplicate payments, coding discrepancies, and payment issues.
• Review weekly payment files and ensure payments are accurately processed.
• Manage ACH, wire transfers, positive pay, check deposits, and other treasury activities.
• Monitor cash receipts, outstanding checks, and cash flow requirements.
• Maintain accurate vendor records, W-9s, banking information, and tax documentation.
• Serve as an escalation point for vendor inquiries and payment concerns.
• Prepare AP aging reports and monitor outstanding vendor balances.
• Support 1099 preparation, audits, month-end/year-end close, and financial reporting.
• Partner with Accounting, Treasury, Billing, Procurement, Operations, and other departments.
• Participate in process improvement initiatives and special projects.

Qualifications

• Associate’s degree in Accounting, Finance, Business Administration, or related field required; Bachelor’s preferred.
• 2–5 years of progressive Accounts Payable, Treasury, or Accounting experience.
• At least 1 year of experience leading, supervising, training, or coordinating staff preferred.
• Nonprofit accounting experience strongly preferred.
• Experience with 1099s, vendor compliance, bank reconciliations, ACH, and wire payments required.
• Strong understanding of AP operations, internal controls, and treasury management.
• Experience with Sage Intacct, BILL.com, Concur, Coupa, and Microsoft Excel preferred.

BENEFITS

We offer eligible employees competitive pay and access to a range of benefits and support programs based on assignment type, schedule, length of employment, and eligibility requirements, including medical, dental, vision, prescription coverage, short-term disability, 401(k), employee assistance, childcare assistance, discounts, paid holidays, and longevity bonuses. Depending on the benefit, cost may be paid by the Company, the employee, or shared between both.

EOE:

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.