Accounting Payable Associate

Jimmy Jazz; San Diego (CA); On-site; USD 36,000 - 41,000; Full time

Job summary

Job Options Inc. in the United States is seeking an Accounts Payable Associate to support the full AP cycle, ensuring vendor invoices and payments are accurate and timely in accordance with company policies.

The ideal candidate has strong Excel skills, a solid understanding of basic accounting principles, attention to detail, and the ability to manage a high volume of transactions while meeting strict deadlines.

Qualifications

• 2+ years of hands-on accounts payable experience.
• Intermediate Excel proficiency with formulas, sorting/filtering, and large data sets.
• Understanding of general ledger coding and AP controls.

Responsibilities

• Perform full-cycle accounts payable, including invoice entry, coding, approval tracking, payment processing, and vendor account reconciliation.
• Review invoices for accuracy and proper coding with supporting documents.
• Process vendor payments via check and credit card.
• Prepare and process scheduled payment runs.
• Maintain vendor records including W-9s and 1099 reporting information.
• Reconcile vendor statements and resolve discrepancies timely.
• Communicate with vendors on invoice status and payment inquiries.
• Support month-end close and AP-related tasks.

Skills

Microsoft Excel

Analytical

Attention to detail

Time management

Communication

Organization

Education

Bachelor's or Associate's degree in Accounting, Finance, Business Administration

Tools

Microsoft Dynamics GP

Job description

• Base Pay $26.00 - $30.00 / Hour
• Job Category Professionals, Accounts Payable
• Relocation Expense Covered No
• Employee Type Non-Exempt - FT
• Required Degree 2 Year Degree
• Travel 10%
• Manage Others No

Position Summary

We are seeking a highly organized and detail-oriented Accounts Payable Associate to join our Accounting team. This position is responsible for supporting the full accounts payable cycle, ensuring vendor invoices and payments are processed accurately, timely, and in accordance with company policies and procedures.

The ideal candidate has a strong understanding of accounts payable processes, excellent Microsoft Excel skills, and the ability to manage a high volume of transactions while meeting strict deadlines. This position requires someone who is dependable, analytical, comfortable working under pressure, and able to effectively communicate to prioritize competing demands.

Schedule: Monday-Friday (8 AM – 5 PM)

Key Responsibilities

• Perform full-cycle accounts payable, including invoice entry, coding, approval tracking, payment processing, and vendor account reconciliation.
• Review invoices for accuracy, appropriate authorization, supporting documentation, and proper general ledger and class/departmental coding.
• Process vendor payments via check and credit card.
• Prepare and process scheduled payment/check runs.
• Maintain accurate and complete vendor records, including W-9 documentation and information required for 1099 reporting.
• Reconcile vendor statements and research outstanding or missing invoices, credits, and payments.
• Investigate and resolve invoice discrepancies and payment issues in a timely and professional manner.
• Communicate directly with vendors regarding invoice status, payment inquiries, discrepancies, and account reconciliation.
• Partner with purchasing, payroll, operations, and other internal departments to resolve AP-related issues.
• Assist with month-end close, including credit card reconciliations, prepaid accounts, outstanding invoice reviews, and related AP functions
• Maintain organized AP records and supporting documentation in accordance with company policies and audit requirements.
• Assist with internal and external audit requests related to accounts payable.
• Monitor AP aging and outstanding items and proactively identify issues requiring resolution.
• Ensure invoices and payments are processed accurately and within established deadlines.
• Assist with special projects and other accounting responsibilities as assigned.

Minimum Qualifications

• Bachelor's or Associate's degree in Accounting, Finance, Business Administration, or a closely related field required.
• Minimum of two (2) years of hands-on accounts payable experience required.
• Demonstrated experience with full-cycle accounts payable.
• Intermediate Microsoft Excel proficiency required, including the ability to work confidently with formulas, sorting/filtering, data reconciliation, and large data sets.
• Strong understanding of basic accounting principles, general ledger coding, and accounts payable controls.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Demonstrated ability to manage multiple priorities and perform effectively under stressful or time-sensitive deadlines, particularly during payment cycles and month-end close.
• Strong analytical and problem-solving skills with the ability to independently research and resolve discrepancies.
• Ability to handle confidential financial and vendor information with discretion.
• Excellent written and verbal communication skills, without fear to ask for assistance when needed.
• Ability to communicate professionally and effectively with vendors, management, and employees across multiple departments.
• Dependable, accountable, and able to work both independently and collaboratively as part of a team.

Preferred Qualifications

The following experience is considered a plus:

• Microsoft Dynamics GP (Great Plains) experience strongly preferred.
• Experience working with multiple cost centers, entities, departments, or locations.
• Advanced Microsoft Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIF/SUMIFS, and data reconciliation.
• Experience preparing AP checks and credit card reconciliations.
• Experience with vendor statement reconciliation and discrepancy resolution.
• Experience assisting with month-end close and AP accruals.
• Familiarity with W-9 collection and 1099 reporting requirements.
• Accuracy & Attention to Detail - Consistently produces accurate work and catches discrepancies before they become problems.
• Deadline Management - Remains organized and productive when working under tight or competing deadlines.
• Problem Solving - Takes ownership of discrepancies and follows issues through to resolution.
• Organization - Effectively manages a high volume of invoices, payments, vendor requests, and documentation.
• Communication - Communicates clearly and professionally with vendors and internal stakeholders.
• Accountability - Takes responsibility for assigned work and follows through on commitments.
• Teamwork - Works collaboratively with Accounting and other departments while also being capable of working independently.

Compensation

The anticipated compensation range for this position is $26.00-$30.00 per hour. Actual compensation will be determined based on the candidate's education, relevant accounts payable experience, technical skills, Microsoft Dynamics GP experience, and other job-related qualifications.

We are looking for an Accounts Payable professional who takes pride in accuracy, enjoys solving problems, and can keep the AP process moving efficiently, even under tight deadlines.

Minimum Education: B achelor's or Associate's degree in Accounting, Finance, Business Administration, or a closely related field required.

Minimum Experience Required: Minimum of two (2) years of hands-on accounts payable experience required.

Background Investigation: Any formal offer of employment is contingent upon the successful completion of a background investigation.Candidates are not required to disclose criminal history, nor will a background check be conducted, until a conditional job offer has been extended. Job Options, Inc. participates in the federal E-Verify program to confirm identity and employment authorization for all newly hired employees. Upon accepting a conditional offer, you will be required to complete the Form I-9. Per federal guidelines, if you present a List B document for identity verification, it must contain a photograph.

Summary

Equal Employment Opportunity & Accommodation Rights We provide equal employment opportunities to all applicants. Discrimination based on race, color, religion, sex, national origin, age, disability, veteran status, gender identity, or sexual orientation is prohibited. Applicants with disabilities may request reasonable accommodations during any stage of the hiring process.

We are fully committed to providingCompetitive Integrated Employment (CIE). This means we ensure our employees with disabilities earn competitive, fair wages, receive equal benefits, and work in community-integrated settings alongside their peers with clear paths for career advancement.

Know Your Rights as an Applicant Federal and state laws protect applicants from discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, gender identity, sexual orientation, or veteran status. You also have the right to request reasonable accommodations during the hiring process. Retaliation for exercising these rights is prohibited.

Job Options Inc. is an active nonprofit organization of the AbilityOne Program https://www.abilityone.gov/ that is one of the largest sources of employment in the United States for people who have significant disabilities. More than 440 nonprofit organizations employ these individuals and provide quality products and services to the Federal Governments. The U.S. AbilityOne Commission, an independent Federal Agency, administers the program with assistance from National Industries for the Blind https://nib.org/ and Source America https://www.sourceamerica.org/