Accounts Payable Supervisor

Vaco LLC; Los Angeles (CA); On-site; USD 75,000 - 100,000; Full time

Job summary

A leading recruitment agency in Los Angeles seeks an Accounts Payable Supervisor to lead the AP team. This role involves managing all aspects of the accounts payable function, ensuring compliance with legal billing guidelines, and overseeing high-volume invoice processing. Ideal candidates will have legal industry experience and strong leadership skills. Competitive salary based on experience.

Qualifications

• 3+ years of accounts payable experience, with at least 1 year in a supervisory role.
• Experience working in a law firm or legal services industry required.
• Strong understanding of trust accounting (IOLTA) and legal billing requirements.

Responsibilities

• Supervise and manage the accounts payable team.
• Oversee high-volume invoice processing and vendor payments.
• Ensure compliance with legal billing guidelines.

Skills

Leadership

Legal industry experience

Problem-solving

Attention to detail

Communication

Tools

Accounting software

Excel

Job description

The Accounts Payable Supervisor will lead the AP team and manage all aspects of the accounts payable function. This role requires strong leadership skills, legal industry experience, and an ability to thrive in a fast-paced, detail-oriented environment.

Key Responsibilities:

• Supervise and manage the accounts payable team, ensuring timely and accurate invoice processing and payments
• Oversee high-volume invoice processing, including vendor payments, client disbursements, and expense reimbursements
• Ensure compliance with legal billing guidelines, client trust accounting (IOLTA), and firm policies
• Handle vendor management, including new vendor setup, W-9 collection, and payment terms negotiation
• Perform and oversee 3-way matching, coding, and approval processes
• Reconcile credit card statements, trust accounts, and firm bank accounts
• Manage month-end close processes, including accruals and AP reporting
• Prepare 1099s and ensure year-end compliance
• Identify process improvements and implement best practices for efficiency
• Train, mentor, and evaluate AP team members to ensure performance goals are met
• Communicate effectively with attorneys, vendors, and internal departments to resolve issues promptly

Qualifications:

• 3+ years of accounts payable experience, with at least 1year in a supervisory role
• Experience working in a law firm or legal services industry required
• Strong understanding of trust accounting (IOLTA) and legal billing requirements
• Proficiency in accounting software (e.g., Elite, Aderant, or similar) and Excel (pivot tables, VLOOKUPs)
• Exceptional leadership, communication, and problem-solving skills
• Detail-oriented with the ability to manage deadlines and high-volume workloads
• Knowledge of 1099 preparation and year-end reporting