Senior Accounts Payable Specialist

Leoforce; Birmingham (AL); On-site; USD 70,000 - 80,000; Full time

Job summary

Leoforce in Birmingham, AL is seeking a Senior Accounts Payable Specialist to manage high-volume, full-cycle AP, processing 20–50+ invoices daily, ensuring accurate coding and timely payments.

The ideal candidate has 3+ years in AP within a law firm or legal services, strong Excel skills (Pivot Tables, VLOOKUP/XLOOKUP), and experience with Aderant or similar ERP. You will reconcile vendor accounts and support month-end close while improving AP efficiency.

Qualifications

• 3+ years of progressive Accounts Payable experience, within a law firm or legal services industry.
• Strong Excel skills including Pivot Tables and lookup functions (VLOOKUP/XLOOKUP).
• Experience with vendor invoices, payments, and AP reconciliations.

Responsibilities

• Manage high-volume, full-cycle AP, processing 20–50+ invoices and payment requests per day.
• Review invoices and supporting docs for accuracy, coding, approvals, and compliance.
• Prepare and process vendor payments, check requests, and other AP transactions.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Perform vendor account reconciliations and resolve outstanding balances.
• Assist with month-end close activities, including AP reconciliations and accruals.
• Partner with Accounting, Finance, and internal teams to address AP issues and improve processes.
• Identify opportunities to strengthen controls and improve AP efficiency.
• Serve as a resource to junior AP team members on complex transactions.

Skills

Accounts payable

Vendor reconciliations

Excel expertise

Attention to detail

Time management

Pivot tables

Legal services experience

Tools

Excel

Job description

Senior Accounts Payable Specialist

Birmingham,AL, US

6968072

3 days ago

Job Description

Experience: Senior Level

Salary: $70,000 - $80,000 per year

Job Details

Key Responsibilities

• Manage high-volume, full-cycle accounts payable, including processing 20–50+ invoices and payment requests per day
• Review invoices and supporting documentation for accuracy, proper coding, approvals, and compliance with established procedures
• Prepare and process vendor payments, check requests, and other AP transactions
• Research and resolve invoice discrepancies, payment issues, duplicate invoices, and vendor inquiries
• Perform vendor account reconciliations and assist with resolving outstanding balances
• Maintain accurate AP records and supporting documentation to ensure a clean audit trail
• Assist with month-end close activities, including AP reconciliations, accrual support, and outstanding invoice review
• Partner with Accounting, Finance, and internal departments to address AP-related issues and maintain timely processing
• Identify opportunities to strengthen controls, streamline processes, and improve AP efficiency
• Serve as an experienced resource to other AP team members and provide support on more complex transactions as needed

Qualifications

• 3+ years of progressive Accounts Payable experience, within a law firm or in the legal services industry
• Strong understanding of full-cycle AP processes, invoice coding, payment processing, vendor reconciliations, and discrepancy resolution
• Legal or professional services industry experience preferred
• Experience working with carrier invoices and/or billing guidelines is a plus
• Strong Microsoft Excel skills, including Pivot Tables and VLOOKUP/XLOOKUP; exposure to macros is a plus
• Experience with Aderant preferred but not required
• Highly detail-oriented with strong organizational, analytical, and problem-solving skills
• Ability to independently manage a high transaction volume while consistently meeting deadlines

A bit about us

We are seeking an experienced Senior Accounts Payable Specialist to support a high-volume AP function within a fast-paced professional services environment. This position will take ownership of complex accounts payable activities, including invoice processing, payment execution, vendor account reconciliation, discrepancy resolution, and maintaining accurate financial records. MUST HAVE LAW FIRM or LEGAL SERVICES INDUSTRY EXPERIENCE

The ideal candidate brings strong AP fundamentals, excellent attention to detail, and the ability to independently manage priorities while contributing to an established, collaborative accounting team.

Why join us

• Join a stable, established organization with a collaborative and supportive accounting team
• Step into a senior-level AP role with greater ownership and exposure beyond invoice processing
• Gain hands-on experience with vendor reconciliations, month-end close, accruals, and process improvements
• Work alongside experienced Accounting and AP leadership with opportunities to continue developing your skill set
• Become a trusted resource on a high performing AP team known for strong tenure and low turnover
• Build valuable experience within the legal/professional services industry