Accounts Payable Supervisor

Vaco by Highspring; Irvine (CA); Hybrid; USD 80,000 - 100,000; Full time

Job summary

Vaco by Highspring is seeking an experienced Accounts Payable Supervisor to lead a high-volume AP team in Orange County, CA. This hands-on role oversees invoice processing, vendor management, and month-end close support, driving scalable AP processes and strong internal controls.

The ideal candidate brings 5+ years of AP experience with supervisory responsibilities, deep ERP knowledge (SAP/Oracle/NetSuite/JD Edwards/Dynamics), and advanced Excel skills.

Qualifications

• 5+ years of accounts payable experience with supervisory or team lead responsibilities.
• Strong understanding of AP processes, internal controls, and accounting principles.
• Experience managing high-volume invoice processing environments.
• Proficiency with ERP systems such as SAP, Oracle, NetSuite, JD Edwards, Microsoft Dynamics, or similar.

Responsibilities

• Supervise and mentor Accounts Payable staff, providing coaching and performance support.
• Oversee full-cycle accounts payable process, ensuring timely and accurate payment of invoices.
• Review invoice coding, approvals, and payment batches.
• Manage vendor relationships and resolve escalated issues.
• Monitor AP aging and ensure compliance with company policies and procedures.
• Support month-end and year-end close activities, including accruals and reconciliations.
• Identify opportunities to streamline workflows and improve internal controls.
• Partner with Accounting, Finance, Procurement, and Operations teams to support business objectives.
• Assist with audits and provide requested documentation.
• Generate and analyze AP reports and metrics.

Skills

Accounts Payable

Team leadership

Excel proficiency

VLOOKUP/XLOOKUP

ERP systems

Communication

Prioritization

Education

Bachelor's degree in Accounting/Finance

Tools

SAP

Oracle

NetSuite

JD Edwards

Microsoft Dynamics

Job description

Location: Orange County, CA (Onsite/Hybrid)

About the Opportunity

We are seeking an experienced Accounts Payable Supervisor to lead the day-to-day operations of a high-volume AP department. This role is responsible for overseeing invoice processing, vendor management, employee expense reporting, month-end close support, and the development of a team of AP professionals. The ideal candidate is hands‑on, detail‑oriented, and passionate about creating efficient, scalable processes.

Key Responsibilities

• Supervise and mentor Accounts Payable staff, providing coaching, training, and performance support
• Oversee the full‑cycle accounts payable process, ensuring timely and accurate payment of invoices
• Review invoice coding, approvals, and payment batches
• Manage vendor relationships and resolve escalated issues
• Monitor AP aging and ensure compliance with company policies and procedures
• Support month‑end and year‑end close activities, including accruals and account reconciliations
• Identify opportunities to streamline workflows and improve internal controls
• Partner with Accounting, Finance, Procurement, and Operations teams to support business objectives
• Assist with audits and provide requested documentation
• Generate and analyze AP reports and metrics

Qualifications

• 5+ years of Accounts Payable experience, including supervisory or team lead responsibilities
• Strong understanding of AP processes, internal controls, and accounting principles
• Experience managing high‑volume invoice processing environments
• Proficiency with ERP systems such as SAP, Oracle, NetSuite, JD Edwards, Microsoft Dynamics, or similar platforms
• Advanced Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and reporting functions
• Excellent communication, organizational, and problem‑solving skills
• Ability to prioritize multiple deadlines in a fast‑paced environment

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field
• Experience leading process improvement initiatives and system implementations
• Multi‑entity or multi‑location AP experience

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.