AP/AR Specialist

Vaco; Raleigh (NC); Vor Ort; USD 42.000 - 65.000; Vollzeit

Zusammenfassung

Vaco by Highspring in Raleigh, NC is seeking an AP/AR Specialist to support day-to-day accounting operations with a focus on billing, accounts receivable, invoice processing, and cash application. Ideal candidates will have experience in invoice processing, cash application, and account reconciliation, plus strong attention to detail, organizational skills, and proficiency in Excel and ERP systems.

This role supports month-end close and cross‑functional collaboration with internal teams and

Qualifikationen

• Experience in accounts payable and accounts receivable processes.
• Proficient in invoice processing, cash application, and reconciliations.
• Strong attention to detail and ability to manage high transaction volumes.
• Organizational and communication skills; familiarity with ERP systems.

Aufgaben

• Prepare and process customer billing accurately and timely.
• Manage accounts receivable activity, monitor balances, and research discrepancies.
• Process invoices with proper documentation and coding.
• Prepare credit memos and account adjustments as needed.
• Apply customer payments and perform daily cash application.
• Research unapplied cash and other payment discrepancies.
• Reconcile customer accounts and assist with billing/payments issues.
• Maintain organized records of invoices, payments, credits, and activity.
• Communicate with customers and internal teams on balances and payment status.
• Support month-end close activities and account reconciliations.

Kenntnisse

AP/AR

Billing

Cash Application

Account Reconciliation

Microsoft Excel

ERP System

Ausbildung

Associate's or Bachelor's degree in Accounting/Finance/Business

Tools

ERP System

Jobbeschreibung

AP/AR Specialist

We are seeking an AP/AR Specialist to support day-to-day our client's accounting operations with a focus on billing, accounts receivable, invoice processing, and cash application. This role will work closely with internal teams and customers to ensure transactions are processed accurately and accounts remain up to date.

Responsibilities

• Prepare and process customer billing accurately and in a timely manner.
• Manage accounts receivable activity, including monitoring outstanding balances and researching discrepancies.
• Process invoices and ensure appropriate documentation and coding are maintained.
• Prepare and process credit memos and account adjustments as needed.
• Apply customer payments and perform daily cash application.
• Research and resolve unapplied cash, short payments, overpayments, and other payment discrepancies.
• Reconcile customer accounts and assist with resolving billing or payment issues.
• Maintain accurate and organized records of invoices, payments, credits, and account activity.
• Communicate with customers and internal departments regarding outstanding balances, billing questions, and payment status.
• Assist with month-end close activities and account reconciliations as needed.
• Support additional accounts payable and accounts receivable functions as assigned.

Qualifications

• Previous experience in accounts payable, accounts receivable, billing, or a related accounting function.
• Experience with invoice processing, cash application, and account reconciliation.
• Strong attention to detail and ability to manage a high volume of transactions.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in Microsoft Excel and experience working within an ERP or accounting system.
• Associate's or bachelor's degree in Accounting, Finance, Business, or a related field preferred.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.