Accounts Payable Coordinator

Vaco; Town of Florida (NY); On-site; USD 42,000 - 44,000; Full time

Benefits offered by this job

Competitive hourly pay: $20.00-$21.00

Health, dental, and vision insurance

Paid time off and company holidays

401(k) with company match

Professional development

Supportive team environment

Job summary

Vaco by Highspring is seeking an AP (Accounts Payable) Coordinator in Orlando, FL to join our accounting team. This entry-level role focuses on processing invoices, maintaining vendor records, and ensuring timely payments in a fast-paced environment.

You will review invoices, code them accurately, and support week-end closing activities while developing a foundation in accounting and finance within a collaborative team.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 0-2 years of experience in accounting, accounts payable, or data entry.
• Basic understanding of accounting principles is a plus.
• Proficiency with Excel and Office Suite.
• Strong attention to detail and organizational skills.
• Able to prioritize tasks and meet deadlines.
• Excellent written and verbal communication.
• Positive attitude and willingness to learn.

Responsibilities

• Review, code, and enter vendor invoices into the accounting system.
• Verify invoice accuracy and ensure proper approvals are obtained.
• Assist with weekly check runs and electronic payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized digital and physical accounting records.
• Communicate with vendors regarding payment status and account inquiries.
• Support month‑end closing activities and reporting as needed.
• Assist with data entry and other administrative accounting tasks.
• Collaborate with internal departments to ensure accurate invoice processing.
• Adhere to company policies and accounting procedures.

Skills

Attention to detail

Organizational skills

Communication skills

Prioritization

Education

High school diploma or equivalent

Associate degree in Accounting or Finance (preferred)

Tools

Microsoft Excel

Microsoft Office Suite

Job description

Location: Orlando, FL

Pay: $20.00 - $21.00 per hour

Schedule: Full-Time

Job Summary

We are seeking a detail-oriented and organized AP (Accounts Payable) Coordinator to join our growing team. This entry-level opportunity is ideal for someone looking to build a career in accounting or finance. The AP Coordinator will support the accounting department by processing invoices, maintaining vendor records, and ensuring timely and accurate payments.

Responsibilities

• Review, code, and enter vendor invoices into the accounting system
• Verify invoice accuracy and ensure proper approvals are obtained
• Assist with weekly check runs and electronic payments
• Reconcile vendor statements and resolve discrepancies
• Maintain organized digital and physical accounting records
• Communicate with vendors regarding payment status and account inquiries
• Support month‑end closing activities and reporting as needed
• Assist with data entry and other administrative accounting tasks
• Collaborate with internal departments to ensure accurate invoice processing
• Adhere to company policies and accounting procedures

Qualifications

• High school diploma or equivalent required; Associate degree in Accounting, Finance, or related field preferred
• 0-2 years of experience in accounting, accounts payable, administrative support, or data entry
• Basic understanding of accounting principles is a plus
• Proficiency with Microsoft Excel and Microsoft Office Suite
• Strong attention to detail and organizational skills
• Ability to prioritize tasks and meet deadlines
• Excellent written and verbal communication skills
• Positive attitude and willingness to learn

Benefits

• Competitive hourly pay of $20.00-$21.00 per hour
• Health, dental, and vision insurance
• Paid time off and company holidays
• 401(k) with company match
• Professional development and growth opportunities
• Supportive team environment

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.