Accounts Payable Supervisor

Vaco Recruiter Services; Irvine (CA); Hybrid; USD 85,000 - 110,000; Full time

Job summary

Vaco Recruiter Services is seeking an experienced Accounts Payable Supervisor in Orange County, CA. This onsite/hybrid role leads daily AP operations, overseeing invoice processing, vendor management, expense reporting, and month-end close support.

The ideal candidate will have 5+ years in AP, strong controls knowledge, and hands-on leadership. Proficiency with SAP, Oracle, NetSuite, JD Edwards, or Microsoft Dynamics is essential, plus advanced Excel skills.

Qualifications

• 5+ years of Accounts Payable experience, including supervisory or team lead responsibilities.
• Strong understanding of AP processes, internal controls, and accounting principles.
• Experience managing high-volume invoice processing environments.
• Proficiency with ERP systems such as SAP, Oracle, NetSuite, JD Edwards, Microsoft Dynamics, or similar platforms.
• Advanced Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and reporting functions.
• Excellent communication, organizational, and problem-solving skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.

Responsibilities

• Supervise and mentor Accounts Payable staff, providing coaching, training, and performance support
• Oversee the full-cycle accounts payable process, ensuring timely and accurate payment of invoices
• Review invoice coding, approvals, and payment batches
• Manage vendor relationships and resolve escalated issues
• Monitor AP aging and ensure compliance with company policies and procedures
• Support month-end and year-end close activities, including accruals and account reconciliations
• Identify opportunities to streamline workflows and improve internal controls
• Partner with Accounting, Finance, Procurement, and Operations teams to support business objectives
• Assist with audits and provide requested documentation
• Generate and analyze AP reports and metrics

Skills

Accounts Payable

Leadership

Communication

Organization

Problem-solving

Attention to detail

Education

Bachelor's degree

Tools

SAP

Oracle

NetSuite

JD Edwards

Microsoft Dynamics

Job description

Accounts Payable Supervisor

Location: Orange County, CA (Onsite/Hybrid)

About the Opportunity

We are seeking an experienced Accounts Payable Supervisor to lead the day-to-day operations of a high-volume AP department. This role is responsible for overseeing invoice processing, vendor management, employee expense reporting, month-end close support, and the development of a team of AP professionals. The ideal candidate is hands-on, detail-oriented, and passionate about creating efficient, scalable processes.

Key Responsibilities

• Supervise and mentor Accounts Payable staff, providing coaching, training, and performance support
• Oversee the full-cycle accounts payable process, ensuring timely and accurate payment of invoices
• Review invoice coding, approvals, and payment batches
• Manage vendor relationships and resolve escalated issues
• Monitor AP aging and ensure compliance with company policies and procedures
• Support month-end and year-end close activities, including accruals and account reconciliations
• Identify opportunities to streamline workflows and improve internal controls
• Partner with Accounting, Finance, Procurement, and Operations teams to support business objectives
• Assist with audits and provide requested documentation
• Generate and analyze AP reports and metrics

Qualifications

• 5+ years of Accounts Payable experience, including supervisory or team lead responsibilities
• Strong understanding of AP processes, internal controls, and accounting principles
• Experience managing high-volume invoice processing environments
• Proficiency with ERP systems such as SAP, Oracle, NetSuite, JD Edwards, Microsoft Dynamics, or similar platforms
• Advanced Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and reporting functions
• Excellent communication, organizational, and problem-solving skills
• Ability to prioritize multiple deadlines in a fast-paced environment

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field
• Experience leading process improvement initiatives and system implementations
• Multi-entity or multi-location AP experience