Accounts Payable Supervisor

AXA UK; Basking Ridge (NJ); On-site; USD 70,000 - 90,000; Full time

Job summary

A growing global law firm seeks an Accounts Payable Supervisor to oversee transaction processing and vendor relations. The successful candidate will manage workflows, ensure compliance with guidelines, and identify process improvements while working in a high-volume environment.

Qualifications

• Strong understanding of Accounts Payable processes.
• Experience working with clients and legal staff.
• Ability to manage multiple priorities effectively.

Responsibilities

• Supervise the accurate processing of banking transactions.
• Oversee vendor invoice and expense report processing.
• Lead the Accounts Payable team and resolve issues.

Skills

Strong Proficiency in MS Excel

Problem-solving skills

Strong communication

High attention to detail

Tools

3E Legal System

Chrome River

Job description

Kennedys, a growing global law firm, is seeking an Accounts Payable Supervisor to support our U.S. Offices, ensuring compliance with firm policies, client guidelines, retainers, jurisdictional requirements and regulations at all times. The role is responsible for supervising the accurate and timely processing of daily transactions through the firm's multiple office and client accounts while maintaining high standards of accuracy, efficiency, and professionalism.

Team

Our global Finance team is comprised of Billing, Collections, Financial Planning and Reporting, Management Accountants, Credit Control, Legal Accounting and Financial Operations Database professionals located in the UK, US, and Far East.

Kennedys' US Finance team supports the US offices by producing timely and accurate financial and management information. It also provides reporting solutions and operational support to maintain the high standard of service offered to the firm's internal and external clients.

Our US Finance team is headquartered in Basking Ridge, New Jersey.

Key responsibilities

• Transaction Oversight: Supervise the accurate and timely processing of daily banking transactions, including initiating and authorizing payments on our banking platforms and posting payments and receipts.
• Oversee the handling of vendor invoices, check requests, expense reports, and credit card transactions processed through Chrome River and Elite.
• Ensure that all billable vendor invoices are processed and handled in accordance with client guidelines.
• Ensure that all overhead invoices are posted accurately to general ledger (GL) accounts pursuant to the firm's budget.
• Client & Vendor Relations: Ensure all internal and external clients are handled professionally, politely, and proactively.
• Billing & Collections Coordination: Work closely with the Collections and Billing teams to address and resolve vendor billing discrepancies.
• Collaborate with U.S. office and business service managers to ensure invoices are processed and paid in alignment with internal policies and procedures.
• Update and maintain vendor processing related client guidelines spreadsheet, internal processing guides and training materials to ensure consistency and compliance.
• Hold monthly calls with officer mangers as needed, to discuss the vendor invoice handling process and address any concerns or updates.
• Team Leadership & Support: Provide guidance and support to the Accounts Payable team, managing high-volume workflows while maintaining strong attention to detail and accuracy.
• Issue Resolution: Assist with resolving day-to-day queries received by the team, updating management on complex or time-consuming requests to ensure smooth workflow.
• Process Improvement: Identify opportunities for process enhancements and implement best practices to improve efficiency.
• System & Vendor Management: Troubleshoot voucher failures and issues in Elite and Chrome River, monitor and review vendor statements, and review daily bank activity.
• Financial Reporting & Audits: Assist with daily cash spreadsheet management and respond to annual audit requests, providing necessary backup and support to the accounting team.

Required experience

• Strong Proficiency in MS Excel.
• Experience working with clients, vendors, and legal staff.
• Strong understanding of Accounts Payable processes, financial controls and accounting principles.
• Experience with banking platforms
• Excellent problem-solving skills and ability to resolve vendor billing issues effectively.
• Strong communication and collaboration skills to work cross-functionally with internal and external stakeholders.
• High attention to detail and ability to manage multiple priorities in a high volume and fast-paced environment.

Preferred experience

• Previous law firm/legal accounting experience.
• Knowledge of 3E Legal System.
• Knowledge of Chrome River

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.