Accounts Payable Specialist — Detail‑Driven & Process‑Oriented

Ampcus Inc; San Diego (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Ampcus Inc in San Diego, CA is seeking an Accounts Payable Specialist to manage site expenses, ensure accurate recording, and maximize days payable outstanding. The role requires strong organization, attention to detail, and the ability to prioritize tasks to meet deadlines.

Responsibilities include gathering documents, processing invoices in QuickBooks, coding GL accounts, maintaining electronic records, monitoring due dates, and handling vendor set ups and 1099s.

Qualifications

• 3+ years of related accounting experience
• Strong working knowledge of QuickBooks (preferred), MS Excel (required) and MS Outlook
• Logic-driven, detail-oriented, organized, resourceful
• Strong oral communication skills
• Ability to take initiative and work as part of a team

Responsibilities

• Obtains all necessary documents for payment processing and assembles complete voucher packages (invoices, packing slips, purchase orders and approvals)
• Recognizes, researches, and resolves discrepancies and pending payment issues with urgency and communicates with internal/external clients
• Inputs invoices into QuickBooks with proper GL coding and posting dates
• Maintains QuickBooks electronic record retention of expense documents
• Monitors payment due dates and makes payments according to working capital schedule
• Reconciles credit card statements and petty cash
• Ensures all vendors have W-9s on file and issues 1099s annually
• Prepares work papers for monthly sales & use tax payments
• Manages new vendor setup and credit applications

Skills

Detail oriented

Organized

Time management

Oral communication

Initiative

Team player

Tools

QuickBooks

MS Excel

MS Outlook

Job description

Ampcus Inc in San Diego, CA is seeking an Accounts Payable Specialist to manage site expenses, ensure accurate recording, and maximize days payable outstanding. The role requires strong organization, attention to detail, and the ability to prioritize tasks to meet deadlines.

Responsibilities include gathering documents, processing invoices in QuickBooks, coding GL accounts, maintaining electronic records, monitoring due dates, and handling vendor set ups and 1099s.