Accounts Payable Specialist — Temp to Hire (Onsite)

MEDVACON LIFE SCIENCES, LLC; San Diego (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

MEDVACON LIFE SCIENCES, LLC in San Diego is seeking a detail-oriented accounts payable specialist for a 6-month onsite contract. You will review site expenses, ensure internal controls, and record expenses accurately to maximize DPO and timely payments.

Responsibilities include gathering documents, resolving discrepancies with clients, coding invoices in QuickBooks, maintaining electronic records, monitoring due dates, reconciling statements, and handling vendor setup and 1099s.

Qualifications

• Minimum of 3 years related experience.
• Strong working knowledge of QuickBooks (preferred), MS Excel (required) and MS Outlook.
• Logic-driven, detail-oriented, organized, resourceful.

Responsibilities

• Obtains all necessary documents for payment processing and assembles complete voucher packages (invoices, packing slips, purchase orders and approvals).
• Proactively recognize, research, and resolve discrepancies and pending payment issues with urgency, and maintain excellent communication with external and internal clients on all PO issues to prevent supply or service constraints.
• Inputs invoices into QuickBooks with proper general ledger coding and posting dates.
• Manages QuickBooks electronic record retention of expense documents including invoices, packing slips, approvals, PO references, and vendor changes.
• Monitors payment due dates and makes payments according to working capital schedule.
• Reconciles credit card statements and petty cash.
• Ensure vendors have W9s on file and issue 1099s annually.
• Prepares work papers for monthly sales & use tax payments.
• Manage new vendor set up and credit application process

Skills

Detail-oriented

Time management

Strong communication

Tools

QuickBooks

MS Excel

MS Outlook

Job description

MEDVACON LIFE SCIENCES, LLC in San Diego is seeking a detail-oriented accounts payable specialist for a 6-month onsite contract. You will review site expenses, ensure internal controls, and record expenses accurately to maximize DPO and timely payments.

Responsibilities include gathering documents, resolving discrepancies with clients, coding invoices in QuickBooks, maintaining electronic records, monitoring due dates, reconciling statements, and handling vendor setup and 1099s.