Vendor Payables Specialist

Vaco Recruiter Services; San Diego (CA); Hybrid; USD 30,000 - 33,000; Full time

Job summary

Vaco Recruiter Services seeks a detail-oriented Vendor Payable Specialist for a hybrid role in downtown San Diego. This temporary assignment (4–6 months) focuses on high-volume, straightforward invoice processing and payment support, with primary exposure to Concur.

You will handle AP tasks, assist with ACH runs on select days, issue checks from the trust account, and prepare monthly statements while ensuring accurate vendor payments and timely reporting.

Qualifications

• Minimum of 1 year of accounts payable or related accounting experience.
• High school diploma or equivalent.
• Basic understanding of accounting principles and terminology.
• Clear verbal and written communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Support accounts payable operations with a primary focus on Concur.
• Process simple invoices only (no journal entries).
• Assist with ACH payment runs on Mondays and Wednesdays.
• Manually send payment notification emails to vendors and recipients.
• Generate and distribute checks from the company’s trust account.
• Prepare monthly account statements and reports as required.
• Reconcile and resolve discrepancies between internal records and insurance company statements.
• Notify internal stakeholders of any accounting irregularities.
• Ensure timely and accurate payment to insurance companies.
• Assist with reconciling accounts payable activity to the general ledger.
• Perform additional administrative and accounting support as needed.

Skills

Accounting basics

Attention to detail

Verbal and written communication

MS Office

Team-based environment

High-volume task management

Education

High school diploma or equivalent

Tools

Concur

Job description

Vendor Payable Specialist Hybrid | Downtown San Diego $22-$24/hr. | Temporary 4-6 months

We're seeking a detail-oriented Accounts Payable Specialist to support day-to-day AP operations on a temporary basis for about 4-6 months. This role focuses on high-volume, straightforward invoice processing and payment support, with primary exposure to Concur. Ideal for someone with at least one year of AP experience looking to grow in a collaborative accounting environment.

Key Responsibilities

• Support accounts payable operations, with a primary focus on Concur
• Process simple invoices only (no journal entries)
• Assist with ACH payment runs on Mondays and Wednesdays
• Manually send payment notification emails to vendors and recipients
• Generate and distribute checks from the company’s trust account
• Prepare monthly account statements and reports as required
• Reconcile and resolve discrepancies between internal records and insurance company statements
• Notify internal stakeholders of any accounting irregularities
• Ensure timely and accurate payment to insurance companies
• Assist with reconciling accounts payable activity to the general ledger
• Perform additional administrative and accounting support as needed

Experience & Education

• High school diploma or equivalent
• Minimum of 1 year of accounts payable or related accounting experience

Skills & Qualifications

• Basic understanding of accounting principles and terminology
• Strong attention to detail and organizational skills
• Clear verbal and written communication skills
• Proficiency with Microsoft Office (Excel, Word, Outlook)
• Comfortable working in a team based environment
• Ability to manage routine, high-volume tasks efficiently

Role Details

Hybrid schedule (partial onsite) in downtown San Diego. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.