Accounts Payable Specialist: Streamline Invoices & Payments

The SEER Group; Rocklin (CA); On-site; USD 56,000 - 73,000; Full time

Job summary

The SEER Group is seeking an Accounts Payable Specialist in the Rocklin, CA area to manage timely invoice processing, payment runs, and vendor communications. This role supports the accounting team in maintaining accurate records and conducting reconciliations.

Responsibilities include processing invoices, coordinating payments, handling vendor inquiries, and ensuring compliance with tax and regulatory requirements.

Qualifications

• High school diploma or equivalent; an associate degree or higher in accounting, finance, or a related field is preferred.
• Proven experience in accounts payable or similar financial roles.
• Familiarity with accounting software (e.g., QuickBooks, SAGE Intacct, Stampli) and MS 365 applications.
• Strong attention to detail, accuracy, and organizational skills.
• Proactively identify and address issues, suggest improvements to processes, and take ownership of tasks.
• Excellent communication and interpersonal skills for dealing with vendors and internal teams.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Basic knowledge of accounting principles and financial regulations.

Responsibilities

• Invoice processing: review and process invoices with proper approvals and PO matching.
• Payment preparation: execute payment runs (checks, ACH, wires) per terms and policies.
• Vendor communication: respond to inquiries regarding payments and balances.
• Recordkeeping: maintain accurate AP records and filing.
• Reconciliations: assist monthly/year-end AP reconciliations and vendor statement reviews.
• Corporate credit cards: record daily transactions, reconcile, manage cards and limits.
• Business licenses: process requests and renewals.
• Expense reporting: review employee expense reports for policy compliance.
• Reporting: assist with AP reports and data for audits.
• Compliance: ensure adherence to policies and regulations, including 1099 and sales/use tax.
• Year end: ensure tax compliance and unclaimed property reporting.

Skills

Attention to detail

Vendor communication

Time management

System learning

Communication skills

Problem solving

Education

Associate degree in accounting/finance

High school diploma or equivalent

Tools

QuickBooks

SAGE Intacct

Stampli

Excel

MS 365

Job description

The SEER Group is seeking an Accounts Payable Specialist in the Rocklin, CA area to manage timely invoice processing, payment runs, and vendor communications. This role supports the accounting team in maintaining accurate records and conducting reconciliations.

Responsibilities include processing invoices, coordinating payments, handling vendor inquiries, and ensuring compliance with tax and regulatory requirements.