Accounts Payable (55934)

The SEER Group; Rocklin (CA); On-site; USD 56,000 - 73,000; Full time

Job summary

The SEER Group is seeking an Accounts Payable Specialist in the Rocklin, CA area to manage timely invoice processing, payment runs, and vendor communications. This role supports the accounting team in maintaining accurate records and conducting reconciliations.

Responsibilities include processing invoices, coordinating payments, handling vendor inquiries, and ensuring compliance with tax and regulatory requirements.

Qualifications

• High school diploma or equivalent; an associate degree or higher in accounting, finance, or a related field is preferred.
• Proven experience in accounts payable or similar financial roles.
• Familiarity with accounting software (e.g., QuickBooks, SAGE Intacct, Stampli) and MS 365 applications.
• Strong attention to detail, accuracy, and organizational skills.
• Proactively identify and address issues, suggest improvements to processes, and take ownership of tasks.
• Excellent communication and interpersonal skills for dealing with vendors and internal teams.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Basic knowledge of accounting principles and financial regulations.

Responsibilities

• Invoice processing: review and process invoices with proper approvals and PO matching.
• Payment preparation: execute payment runs (checks, ACH, wires) per terms and policies.
• Vendor communication: respond to inquiries regarding payments and balances.
• Recordkeeping: maintain accurate AP records and filing.
• Reconciliations: assist monthly/year-end AP reconciliations and vendor statement reviews.
• Corporate credit cards: record daily transactions, reconcile, manage cards and limits.
• Business licenses: process requests and renewals.
• Expense reporting: review employee expense reports for policy compliance.
• Reporting: assist with AP reports and data for audits.
• Compliance: ensure adherence to policies and regulations, including 1099 and sales/use tax.
• Year end: ensure tax compliance and unclaimed property reporting.

Skills

Attention to detail

Vendor communication

Time management

System learning

Communication skills

Problem solving

Education

Associate degree in accounting/finance

High school diploma or equivalent

Tools

QuickBooks

SAGE Intacct

Stampli

Excel

MS 365

Job description

ACCOUNTS PAYABLE SPECIALIST

Job Summary: The Accounts Payable position is responsible for ensuring timely and accurate payment of invoices, managing the company's outgoing payments, and maintaining the integrity of financial records. This role supports the accounting department by performing clerical and accounting tasks related to accounts payable.

Key Responsibilities:

• Invoice Processing: Review and process invoices, ensuring proper approval, matching purchase orders and receipts, and verifying the accuracy of billing information. Resolve discrepancies as needed and identify any discount opportunities.
• Payment Preparation: Prepare and execute payment runs (e.g., checks, ACH, or wire transfers) to vendors in accordance with company policies and payment terms that optimize cash flow, including identifying and capturing early payment discounts.
• Vendor Communication: Respond to vendor inquiries regarding payments, discrepancies, or outstanding balances, ensuring clear communication and resolution. Compile needed information from new vendors including banking information, W9, payment address, etc.
• Recordkeeping: Maintain accurate and up-to-date records of accounts payable transactions, ensuring all documentation is filed and stored correctly.
• Reconciliations: Assist in monthly and year-end account reconciliations for accounts payable, ensuring that all transactions are accurately recorded. Review vendor statements to ensure all payments are appropriately credited.
• Corporate Credit Cards: Record daily credit card transactions, complete monthly reconciliations, validate charges against expense reports and receipts and manage the issuance and cancellation of credit cards including updating credit limits.
• Business Licenses : Process requests and renewals.
• Expense Reporting: Review and verify employee expense reports and ensure they adhere to company policies.
• Reporting: Assist with the preparation of accounts payable reports, aging reports, and provide data for audits or internal reviews.
• Compliance: Ensure compliance with company policies, procedures, and any relevant laws and regulations related to accounts payable.
• Year End: Ensure compliance with tax requirements (e.g., 1099 reporting), and regulatory standards including sales/use tax for all states and unclaimed property reporting.

Required Skills and Qualifications:

• High school diploma or equivalent; an associate degree or higher in accounting, finance, or a related field is preferred.
• Proven experience in accounts payable or similar financial roles.
• Familiarity with accounting software (e.g., QuickBooks, SAGE Intacct, Stampli) and Microsoft 365 applications (e.g., Excel, Word) including the ability to learn new systems
• Strong attention to detail, accuracy, and organizational skills.
• Proactively identify and address issues, suggest improvements to processes, and take ownership of tasks.
• Excellent communication and interpersonal skills for dealing with vendors and internal teams.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Basic knowledge of accounting principles and financial regulations.

Working Conditions:

• Location in Rocklin, CA area, onsite Monday through Friday
• Non-exempt position. Some overtime may be required during peak times (e.g., month-end or year-end).

Pay Range: Hourly Rate equal to $56,160 - $72,800 annualized