Accounts Payable Specialist - RideNow Tucson

ridenowpowersports; Tucson (AZ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employer paid life and short-term/dis-

Job summary

RideNow Powersports seeks an organized Accounts Payable Specialist to manage invoice processing, payment disbursements, and vendor communications. The role supports accurate month-end close, reconciliation, and compliance with tax requirements. Strong ERP experience and Excel skills are essential.

The ideal candidate will bring 4+ years in AP, familiarity with ERP systems, and a proactive approach to continuous process improvement within a fast-paced automotive retail environment in Tucson, AZ.

Qualifications

• Bachelor's degree in accounting, or equivalent experience.
• Minimum 4+ years in accounts payable or related accounting role.
• Experience with ERP systems and accounting software preferred.

Responsibilities

• Invoice management and processing with accuracy and proper authorization.
• Process a variety of electronic payments (ACH, wires, checks) and monitor schedules.
• Reconcile vendor statements and assist in month-end close processes.
• Maintain organized records and ensure compliance with policies and tax requirements (e.g., 1099).
• Collaborate with vendors and internal teams to resolve invoice issues and disputes.
• Identify opportunities to improve AP processes and implement best practices.

Skills

Independent work

Attention to detail

Communication skills

Excel & Pivot Tables

Prioritization

Education

Bachelor's degree in accounting

Tools

Sage Intacct

FloQast

Job description

RideNow Powersportsis seeking a highly organized and dependable Accounts Payable Specialistwith a keen attention to detail to join our team! If you have an accounting background, go above and beyond to get the job done, and if you are looking for a long-term home, where your efforts are recognized and appreciated, this opportunity may be the one for you!

Key Responsibilities

• Invoice Management and Processing
• Review, verify, and process vendor invoicesfor accuracy and proper authorization.
• Match invoices to corresponding purchase orders and other documentation, promptly
  resolving any discrepancies.
• Enter invoice data into the accounting system to prepare it for payment processing.
• Payment Processing and Disbursement
• Prepare and process various forms of electronic payments, such as ACH, wire
  transfers, and checks.
• Monitor payment schedules to ensure that timely disbursements are made and late fees
  are avoided.
• Address payment inquiries directed by both vendors and internal stakeholders.
  Reconciliation, Reporting, and Closing
• Reconcile vendor statements and actively resolve any outstanding balances or
  discrepancies.
• Assist in month-end, quarter-end and year-end closing activities by reconciling accounts
  payable accounts and ensuring unrecorded liabilities are identified and addressed.
• Generate and maintain essential financial documents, includingaccounts payable aging
  reportsand payment activity summaries.

Compliance and Documentation

• Maintain organized and accurate records of all invoices, payments, and related
  correspondence.
• Ensure fullcompliance with company policies, financial regulations, and tax requirements, such as 1099 reporting.
• Support both internal and external audits by supplying necessary documentation and information.

Vendor and Internal Communication

• Act as theprimary contact for the vendor deskconcerning payments and account
  status.
• Collaborate with retail dealership network to quickly resolve disputes related to invoices.
• Maintain positive relationships with both vendors and internal teams.
• Process Improvement
• Identify opportunities to improve the accounts payable processes and implement best
  practices through consolidation, cost reduction and streamlined productivity.
• Utilize AP automation toolsto improve both efficiency and accuracy.
• Stay current on industry trends and new technologies pertinent to accounts payable
  management.

Skills

• Ability to work independently and collaboratively in a team environment.
• Strong attention to detail and accuracy. Ability to prioritize tasks, manage workloads
  efficiently, and meet deadlines in a fast-paced environment.
• Exceptional communication skills, both verbal and written.
• Strong Excel skills, including proficiency with Pivot Tables.
• Ability to manage and juggle many competing priorities.

Requirements

• Education: High school diploma required; bachelor’s degree in accounting is highly
  desirable.
• Experience: Minimum of 4+ years with Accounts Payable Experience. Experience with
  ERP systems and accounting software preferred.
• Specialized Experience (Desired): Three+ years’ retail experience with knowledge of
  A/P workflows and tax compliance (e.g., 1099) is strongly desired. Experience in
  banking operations, ERP integrations, and reconciliation automation is also desirable.
• Systems Proficiency: Proficiency with Microsoft Office applications including Excel.
  Experience with systems such as Sage Intacct, FloQast, or other large ERP systems is also
  beneficial.

What we offer:

• Medical, dental, and vision insurance
• Employer paid life and short-term disability insurance
• Employee discounts