Accounts Payable Specialist Posted 1 day ago

Fuel Talent LLC; Seattle (WA); Hybrid; USD 48,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and disability insurance

401(k) retirement plan with company‑mа

Generous paid time off

Employee well-being programs

Job summary

Fuel Talent LLC is partnering with a confidential Family Office in Seattle to hire an Accounts Payable Specialist. The role reports to the Assistant Controller and supports the full AP cycle, including vendor onboarding and weekly payment runs.

The ideal candidate has an accounting associate degree or 3+ years AP experience, proficiency in Excel, and familiarity with Sage Intacct. This is a hybrid role with 3 in-office days per week in Seattle.

Qualifications

• Associate’s degree in accounting or 3+ years Accounts Payable experience.
• Experience with Sage Intacct preferred; quick learner of new tools.
• Experience with AP process automation preferred.
• Proficiency in Excel and Office; Power Automate a plus.
• Discretion and handling confidential information with discretion.

Responsibilities

• Maintain accuracy and data integrity across AP duties.
• Process invoices and assign GL coding for various entities.
• Complete weekly payment run and maintain payment records.
• Onboard new vendors and communicate as needed by phone.
• Manage central AP email and respond to inquiries.
• Assist with mail distribution and contribute to process improvements.
• Participate in special accounting projects as assigned.

Skills

Discretion and confidentiality

Communication

Organization & prioritization

Problem solving

Teamwork

Education

Associate's degree in accounting

3+ years AP experience

Tools

Sage Intacct

Excel macros

Microsoft Power Automate

Job description

We are partnering with a confidential Family Office in Seattle, Washington in their search for an Accounts Payable Specialist to process accounts payable and related tasks. The Accounts Payable Specialist will report directly to the Assistant Controller.

This is a unique opportunity to join a close-knit, collaborative, and professional team that manages a broad and varied range of responsibilities in a distinctly nontraditional environment.

The ideal candidate thrives in a culture of high standards and brings flexibility, adaptability, and a willingness to embrace change. Confidentiality and discretion are of paramount importance.

This role will support the full Accounts Payable cycle, with primary responsibilities including:

• Maintain accuracy and data integrity across all duties, proactively identifying and resolving discrepancies.
• Process invoices for a broad range of entities, including reviewing supporting documentation and assigning appropriate general ledger coding.
• Complete weekly payment run, including preparing registers, submitting payments through the banking system and maintaining records of completed payments.
• Manage onboarding of new vendors, including review of submitted information and completing verbal confirmations as needed. This will occasionally require early morning or evening phone calls.
• Oversee central AP email, responding promptly and professionally to employee and vendor inquiries regarding invoices, payments, and account status.
• Assist with collection, sorting, and distribution of office mail.
• Contribute to process improvement and automation initiatives that streamline Accounts Payable workflows and increase efficiency.
• Participate in special projects and other accounting-related initiatives as assigned.

Minimum Requirements:

• Associate’s degree in accounting with at least one year of Accounts Payable experience, or a minimum of three years of Accounts Payable experience.
• Prior experience with Sage Intacct preferred; ability to quickly learn and adapt to new software tools and processes required.
• Prior experience with Accounts Payable process automation preferred.
• Proficiency in Microsoft Excel and other Microsoft Office applications; experience with Excel macros preferred. Familiarity with Microsoft Power Automate is a plus.
• Strong commitment to maintaining confidentiality and handling sensitive information with discretion.
• Ability to communicate clearly and concisely, both verbally and in writing.
• Work effectively both independently and collaboratively within a team environment.
• Strong problem-solving skills, with the ability to ask thoughtful questions, assess situations, and independently develop effective solutions.
• Strong organizational and prioritization skills, with the ability to manage multiple tasks, adapt to changing demands, and consistently follow through to timely completion.
• Flexibility and willingness to assist with a variety of requests and tasks as needed.
• Successful completion of a thorough background investigation and reference checks.

Physical Requirements:

• Must be able to work for prolonged periods while sitting or standing at a computer workstation.
• Must be able to occasionally lift, carry, and move files, office supplies, or other materials weighing up to 20 pounds.

Schedule:

This is a full-time hourly position, and hours can vary between 35-40 hours per week. This role offers a hybrid remote/in-office opportunity, currently the in-office requirement is 3 days per week, Tuesdays, Wednesdays & Thursdays.

Compensation & Benefits:

As required by applicable Pay Transparency laws, the company provides a range of minimum compensation for roles that may be hired in locations under these requirements. Factors that may be used to determine your actual salary may include a wide array of things including: your specific skills and experience, geographic location or other relevant factors.

The starting pay for this position is between USD $35.00 - $38.00 per hour.

• Medical, dental, and vision insurance
• Life and disability insurance
• 401(k) retirement plan with company match
• Generous paid time off
• Employee well-being programs