Accounts Payable Specialist

Sweetwater Care; Carlsbad (CA); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

401(k) after 6 months

Medical, Dental, Life and Vision

Job summary

Sweetwater Care in Carlsbad, CA is seeking an Accounts Payable Specialist to join our accounting team. The ideal candidate will handle full-cycle AP, maintain strong attention to detail, and work effectively in a fast-paced healthcare environment.

Responsibilities include processing invoices, vendor payments, reconciliations, and contributing to month-end close, with opportunities to improve AP processes. This full-time role offers a competitive hourly wage and benefits.

Qualifications

• Minimum 3 years of full-cycle accounts payable experience.
• Proficient in Excel, Pivot Tables, and VLOOKUP.
• Hands-on experience with Sage Intacct or other ERP systems.
• Strong organizational and communication skills.

Responsibilities

• Process full-cycle accounts payable transactions.
• Code invoices and manage multi-entity allocations.
• Prepare ACH payments and reconcile vendor statements.
• Support month-end close and 1099 reporting.
• Respond to audit requests and contribute to AP process improvements.

Skills

Microsoft Excel

Sage Intacct

Multi-entity AP processing

Strong communication

Education

High School diploma or equivalent

Tools

ERP software (Sage Intacct)

Job description

Job Summary:

A healthcare management organization is seeking an experienced Accounts Payable Specialist to join its accounting team. The ideal candidate will bring strong attention to detail, communication skills, and the ability to manage multiple priorities in a dynamic environment. This is a great opportunity for a motivated team player to join a growing company.

Key Responsibilities:

• Process full-cycle accounts payable transactions, including vendor invoices, reimbursements, and check requests
• Adhere to AP procedures and policies, including controls to ensure invoices are fully captured, properly entered, reviewed and approved by responsible parties prior to payment
• Code invoices based on specific allocation rules for multi-entity transactions
• Utilize Sage Intacct to manage invoice processing and expense reporting
• Perform vendor statement reconciliations and resolve discrepancies
• Review aged invoice reports and follow up on outstanding items
• Prepare and review ACH payment setups and ensure timely payments
• Coordinate with building vendors for service and billing matters
• Maintain a listing of vendors with recurring payment schedule to ensure timely entry and payment.
• Perform monthly close process as it relates to AP, ensuring all invoices are entered or accrued for the month, provide support to the accounting team as needed
• Support 1099 year-end reporting processes
• Respond to internal and external audit requests
• Participate in continuous improvement of AP processes
• Complete special projects as assigned

Required Qualifications:

• High School diploma or equivalent, required. Some college preferred.
• Minimum 3 years of full-cycle accounts payable experience
• Proficient in Microsoft Excel, including Pivot Tables and VLOOKUPs
• Hands-on experience with Sage Intacct preferred or other large ERP systems
• Interpersonal Skills & Attributes
• Work independently but also be a team player
• Strong organization skills, including balancing multiple responsibilities and effectively meeting deadlines.
• Demonstrate dependability, initiative, and accountability.
• Proficiency with the necessary applications to perform the day-to-day functions.
• Ability to work in a fast paced, performance driven environment
• Strong customer service and client-facing skills
• Excellent analytical and problem-solving skills
• Good written and verbal communication.

Technical / Hard Skills:

• Strong understanding of accounts payable processes
• Invoice processing
• Vendor payments
• Expense reports
• Proficiency in accounting software / ERP systems (e.g., SAGE)
• Solid Excel skills (data entry, formulas, pivot tables)
• Knowledge of basic accounting principles
• Familiarity with tax forms (e.g., W-9, 1099)
• Experience with month-end closing and accruals
• Knowledge of GAAP
• Experience working with vendors and cross-functional teams

Soft Skills:

• Strong customer service skills
• High attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to meet deadlines
• Clear written and verbal communication skills
• Problem-solving skills for resolving invoice or vendor discrepancies
• Ability to work independently and as part of a team
• Compliance & Professionalism
• Ability to handle confidential financial information
• Understanding of internal controls and audit requirements
• Ethical and dependable work habits

Job Type: Full-time

Pay: $26.00 - $29.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) after 6 months
• Medical, Dental, Life and Vision insurance

Schedule:

• 8-hour shift
• Monday to Friday
• Overtime may be required

Work Location: Office in Carlsbad, CA