Accounts Payable Specialist — On‑Site with Benefits & 401k

Jobot; Long Beach (CA); On-site; USD 80,231,000 - 103,155,000; Full time

Benefits offered by this job

Paid vacation

Health insurance

Dental

Vision

401k match

Job summary

Jobot in Long Beach, CA seeks an Accounts Payable Specialist to manage full-cycle AP from invoice receipt to payment, ensuring accurate coding and timely processing for vendor and subcontractor invoices.

This on-site consulting role offers competitive hourly pay ($28-$36) and benefits including vacation, health/dental/ vision, and a 401(k) match. Collaborate with project managers and accounting staff to maintain AP records and support month-end close.

Responsibilities

• Manage the full-cycle Accounts Payable process from invoice receipt through payment.
• Review, code, enter, and process vendor and subcontractor invoices accurately and efficiently.
• Match invoices to purchase orders, contracts, receiving documentation, and other supporting documentation.
• Obtain and verify appropriate approvals prior to processing payments.
• Prepare checks for vendors, subcontractors, and other company obligations.
• Process weekly check runs and other payment runs as needed.
• Prepare checks, payment documentation, and supporting schedules for review and signature.
• Maintain accurate vendor files, including W-9s, insurance certificates, and other required documentation.
• Review vendor statements and reconcile outstanding balances.
• Research and resolve invoice discrepancies, duplicate invoices, payment issues, and vendor inquiries.
• Assist with subcontractor payment processing and ensure required compliance documentation is received before payment.
• Review lien waivers/releases and other payment-related documentation as required.
• Maintain accurate AP aging and assist with identifying outstanding or past-due invoices.
• Reconcile AP subledger balances to the general ledger.
• Assist with month-end close activities, including AP accruals and account reconciliations.
• Communicate with project managers, vendors, subcontractors, and internal accounting personnel regarding invoices and payments.
• Maintain organized and accurate electronic and physical AP records.
• Assist with 1099 preparation and year-end AP reporting.
• Follow established internal controls and accounting procedures.
• Provide support to the accounting team with other projects and duties as needed.

Job description

Jobot in Long Beach, CA seeks an Accounts Payable Specialist to manage full-cycle AP from invoice receipt to payment, ensuring accurate coding and timely processing for vendor and subcontractor invoices.

This on-site consulting role offers competitive hourly pay ($28-$36) and benefits including vacation, health/dental/ vision, and a 401(k) match. Collaborate with project managers and accounting staff to maintain AP records and support month-end close.