Accounts Payable Specialist — On-Site, Florida (Contract)

Talentify; Saint Petersburg (FL); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k) with 3.5% match

Life Insurance

Transportation benefits

Job summary

Aston Carter is seeking an Accounts Payable Specialist for an on‑site role in St. Petersburg, FL.

You will review, verify and process vendor invoices, manage approvals, and support month‑end close using Aderant and Chrome River in a professional services environment. You will set up vendors, handle ACH and checks, and ensure accurate coding and documentation while providing excellent vendor service and maintaining strict confidentiality.

Qualifications

• 3–5 years of hands‑on experience in accounts payable.
• Strong experience with invoice processing and AP transaction management.
• Proven ability to set up vendors and maintain accurate vendor records.
• Ability to review, verify, and audit invoices for accuracy and compliance.
• Experience matching invoices to purchase orders and supporting documentation.
• Demonstrated professionalism and confidentiality in handling financial and vendor information.
• Customer service‑oriented approach when interacting with vendors and colleagues at all levels of the firm.
• Strong attention to detail and organizational skills for maintaining accurate AP records.
• Ability to adhere to internal controls, company policies, and accounting procedures.
• Capability to support month‑end closing activities and AP‑related reporting.

Responsibilities

• Review, verify, and audit vendor invoices for accuracy, proper coding, and compliance with company policies and procedures.
• Process accounts payable transactions, including ACH payments and manual check payments, in a timely and accurate manner.
• Match invoices to supporting documentation and purchase orders as applicable to ensure proper authorization and completeness.
• Prepare and process check requests, ensuring appropriate approvals and adherence to internal controls.
• Set up new vendors in the accounting system and maintain accurate vendor records, including collecting and validating W-9 documentation.
• Resolve invoice discrepancies by researching issues, coordinating with internal teams, and communicating directly with vendors regarding payment questions or concerns.
• Ensure all accounts payable transactions have proper coding, approval, and supporting documentation prior to payment.
• Maintain organized and accurate accounts payable files and records for easy retrieval and audit readiness.
• Support month-end closing activities by providing AP reports, reconciling accounts payable data, and assisting with related accounting tasks as needed.
• Adhere consistently to internal controls, company policies, and established accounting procedures in all AP activities.
• Provide professional, customer service‑oriented support to vendors and colleagues at all levels of the firm.
• Utilize accounts payable systems and tools, such as Aderant and Chrome River, to process invoices and manage AP workflows when applicable.

Skills

Accounts payable

Invoice processing

Vendor setup

Invoice audit

PO matching

Confidentiality

Customer service

Attention to detail

Internal controls

Month-end close

Tools

Aderant

Chrome River

Job description

Aston Carter is seeking an Accounts Payable Specialist for an on‑site role in St. Petersburg, FL.

You will review, verify and process vendor invoices, manage approvals, and support month‑end close using Aderant and Chrome River in a professional services environment. You will set up vendors, handle ACH and checks, and ensure accurate coding and documentation while providing excellent vendor service and maintaining strict confidentiality.