Accounts Payable Specialist — On-Site, ESOP & 401(k)

janottaherner; Monroeville (OH); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, dental, life, and disability保险

Paid time off and holidays

ESOP

401(k) with match

HSA, FSA & Dependent Care FSA

Job summary

Janotta & Herner is seeking an Accounting Specialist - Accounts Payable to manage full-cycle AP for multiple operating companies. You will code and approve invoices, process payments, and maintain vendor records, ensuring compliance and accurate month-end close.

The role partners with operations, project managers, subcontractors, and vendors, handling discrepancies, AIA billings, lien waivers, and tax documentation as needed. Requires 3–7 years in AP and an associate degree.

Qualifications

• Associate degree in Accounting or equivalent.
• 3-7 years of progressively responsible accounting or accounts payable experience.
• Strong understanding of accounts payable processes and general accounting principles.
• Experience with ERP/accounting software and Microsoft Excel; Trimble is a plus.
• Ability to reconcile accounts and research discrepancies.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and high level of accuracy.
• Excellent communication and customer service skills.
• Experience in construction, manufacturing, or multi-company accounting environments is preferred but not required.

Responsibilities

• Manage the complete accounts payable process for multiple operating companies.
• Review, verify, code, and enter vendor invoices accurately and timely.
• Match invoices with purchase orders, receiving documents, and approvals.
• Process check runs and payments via the electronic payment system.
• Maintain vendor records, including W-9 documentation.
• Review supporting documentation, including AIA type billings, lien waivers and other required compliance documentation.
• Establish and maintain positive working relationships with vendors and subcontractors while resolving payment inquiries.
• Manage the corporate credit card program.
• Reconcile vendor statements and investigate discrepancies.
• Prepare accounts payable reconciliations and assist with month-end close activities.
• Monitor accrued expenses and ensure invoices are recorded in the appropriate accounting period.
• Assist with general ledger account reconciliations related to accounts payable.
• Complete the monthly closing process on scheduled deadline.
• Support annual financial audits by providing requested documentation.
• Identify opportunities to improve AP efficiency and streamline processes.
• Partner with purchasing, project management, and operations to improve invoice workflows.
• Assist with implementation of accounting system enhancements and automation initiatives.
• Cross-train in additional accounting functions to provide departmental support and business continuity.
• Provide backup support for other accounting functions as needed.
• Assist with special accounting projects and financial reporting requests.
• Participate in continuous process improvement initiatives.
• Perform other duties as assigned.

Education

Associate degree in Accounting

Tools

ERP software

Microsoft Excel

Trimble

Job description

Janotta & Herner is seeking an Accounting Specialist - Accounts Payable to manage full-cycle AP for multiple operating companies. You will code and approve invoices, process payments, and maintain vendor records, ensuring compliance and accurate month-end close.

The role partners with operations, project managers, subcontractors, and vendors, handling discrepancies, AIA billings, lien waivers, and tax documentation as needed. Requires 3–7 years in AP and an associate degree.