Accounts Payable Specialist - Los Angeles, CA

Planned Parenthood Los Angeles; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading organization dedicated to reproductive health care is looking for an Accounts Payable Specialist in their Downtown Los Angeles Headquarters. The role involves managing the entire accounts payable process, supporting vendor relationships, and ensuring timely invoice processing. Ideal candidates will have strong customer service, accounting skills, and at least two years of relevant experience. With a commitment to equity and inclusion, the organization offers a comprehensive benefits package and competitive pay.

Benefits

Medical, dental, and vision coverage options

403(b) Retirement plan with up to 6% employer match

Generous vacation, sick, and holiday benefits

Qualifications

• Minimum of two (2) years accounts payable experience required.
• Knowledge of financial record keeping principles and methods required.
• Must have experience with closing journal entries.

Responsibilities

• Review and process invoices accurately and timely.
• Assist with monthly and annual close and documentation.
• Manage cash logistics and perform bank reconciliations.

Skills

Customer Service

Accounting Skills

Data Entry

Vendor Management

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Great Plains Dynamic

Job description

Planned Parenthood Los Angeles is seeking an experienced Accounts Payable Specialist with excellent customer service skills to work in our Downtown Los Angeles Headquarters. Under the general supervision of the Accounts Payable Supervisor, the Accounts Payable Specialist is responsible for the entire accounts payable process. This work involves reviewing and processing invoices in an accurate and timely manner; providing vendor support through the performance of analysis and reconciliation of invoices and maintaining business relationships; and maintaining accounts payable files and backup documentation. This position also manages mail, file storage, cash logistics and assists with monthly and annual close, documentation and processing.

Over one hundred years ago, Planned Parenthood was founded on the idea that everyone should have the information and care they need to live strong, healthy lives and fulfill their dreams. Founded 52+ years ago, Planned Parenthood Los Angeles is one of the largest providers of reproductive health care services in Los Angeles County. The Planned Parenthood Los Angeles (PPLA) team works together to provide high-quality, affordable reproductive health care to women, men, and young people across Los Angeles County. At PPLA, you will discover a culture of like-minded individuals who are eager to make positive contributions to their community and to the Planned Parenthood mission.

Our Ideal Candidate will have the following qualifications:

• Minimum of two (2) years accounts payable experience required
• High school diploma or equivalent required
• Knowledge of financial record keeping principles and methods required
• Must have experience with closing journal entries
• Must be proficient in Microsoft Excel and Word
• Knowledge of Great Plains Dynamic or similar accounting software a plus
• Strong computer and accounting skills essential

About the position:

• Abortion patients are cared for at each of our health centers, and in part through the administrative, support, and other non-clinical services provided at all PPLA locations, and by all PPLA employees. Supporting these critical services is an essential job duty, and a fundamental responsibility of all employees and contractors.
• Properly reviews all incoming invoices for approval, 3-way match accuracy, and coding
• Enter data into accounting software and process check runs
• Pay all invoices on a timely basis, taking advantage of discounts whenever possible
• Keep an updated Vendor Master List, with correct addresses and other necessary information
• Assist with monthly and annual close, document and process the year end 1099’s
• Scan and maintain accounts payable paid files and back-up documentation kept with all transactions
• All files should be current and organized
• Review physician and intern’s time sheets and mileage sheets for accuracy and process through payables system
• Deposit checks, update cash log, and manage cash logistic services
• Perform bank reconciliations
• Sort paychecks, process Agency forms and documents, filing and handle ad hoc projects as needed
• Handle all oral and written communication with vendors regarding payables and research problems as required
• Perform vendor analysis and reconciliations
• Perform general office duties including clerical accounting work

Generous salary and benefits package includes:

• Medical, dental, and vision coverage options for you and eligible dependents
• Free basic life/AD&D policy with additional voluntary coverage options
• Short Term Disability, Critical Illness and Accident policies
• 403(b) Retirement plan with up to 6% employer match
• Medical and Dependent Flexible Spending Account plans
• Public Transportation and Commuter Pre-Tax Reimbursements
• Generous vacation, sick, and holiday benefits
• Hiring Range: $25.00 - 29.04 Hourly (Non-Exempt)

Compensation Philosophy and Position Hiring Range:

At Planned Parenthood Los Angeles we continuously work towards our value of "we respect and honor all people", which also relates to our compensation philosophy. PPLA recognizes that decisions about pay, and benefits have significant impact on staff, so we are committed to ensuring all positions are rooted in a description that identifies competencies, duties, responsibilities, and qualifications, and that they are compensated equitably which considers both internal organizational equity and market compensation data for similar roles.

Equal Employment Opportunity will be afforded to all applicants and other covered persons without regard to protected characteristics, including their perceived protected characteristic. Protected categories include: race (including traits historically associated with race, including but not limited to, hair texture and protective hair styles such as, braids, locs, and twists as examples but not exhaustive list), color, religion or religious creed (including religious belief, observation, practice, dress, and grooming practices), national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding/chestfeeding, or related medical conditions), reproductive health decision-making, gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status (including past, current or prospective service in the uniformed service), and any other characteristic protected under applicable federal, state or local law. PPLA will consider for employment qualified applicants with criminal histories in accordance with the requirements of Los Angeles Fair Chance Initiative for Hiring.