Accounts Payable Specialist - Invoicing & Reconciliation

Jobtailor; Milwaukee (WI); On-site; USD 42,000 - 60,000; Full time

Job summary

Jobtailor is seeking an Accounts Payable professional to manage vendor invoice processing, payment execution, and PO entry in a timely and accurate manner.

Responsibilities include maintaining financial records, reconciling AP transactions, and supporting the AP team and receptionist as needed. Strong attention to detail and adherence to internal controls are essential.

Qualifications

• Must have practical experience with accounts payable processes and basic financial controls.

Responsibilities

• Perform general accounts payable duties, including recording and processing vendor invoices.
• Maintain invoicing support and financial historical records.
• Ensure financial security by following internal accounting controls.
• Enter purchase orders from approved requisitions and submit to vendors.
• Process invoices by matching to receiving reports and paying them as appropriate.
• Reconcile accounts payable transactions with vendors.
• Process payments in line with cash planning and discount opportunities.
• Provide backup support for other AP staff and receptionist during vacations and sick days.

Skills

Accounts Payable

Invoice Matching

Payment Processing

Reconciliation

Detail-Oriented

Organizational Skills

Education

Associate's Degree in Accounting

Associate's Degree in Business

Tools

Microsoft Office Proficiency

Job description

• Performs general accounts payable duties including recording and setting up for the payment of all invoices.
• Maintain accurate and sufficient invoicing support and financial historical records.
• Maintain financial security by following internal accounting controls.
• Enter purchase orders from approved purchase requisitions and submit them to assigned vendors.
• Process all invoices in the system by receiving and paying invoices after matching invoices to receiving reports.
• Reconcile accounts payable transactions with vendors.
• Process payments in accordance with cash planning while taking advantage of discounts.
• Provide backup services for other Accounts Payable Associates and Receptionist, as needed during vacation and sick days.

Requirements

• Associate's Degree in Accounting or Business preferred.
• Minimum of 2-5 years of experience in an accounts payable position.
• Proficient with math and problem-solving skills.
• Detail-oriented and accurate.
• Ability to organize and prioritize workload.
• Must possess the ability to interact professionally with many levels within the organization.
• Proficient in Microsoft Office.

Core Competencies

Demonstrates expertise in accounts payable processes, including invoice processing, payment reconciliation, and adherence to internal accounting controls. Proficient in maintaining financial records and providing support across various accounting functions.

Highest-signal resume keywords

• Accounts Payable Experience
• Invoice Processing
• Financial Record Maintenance
• Microsoft Office Proficiency
• Problem-Solving Skills

ATS Optimization Keywords

Hard Skills

• Accounts Payable
• Invoice Matching
• Payment Processing
• Reconciliation
• Purchase Order Entry

Soft Skills

• Detail-Oriented
• Organizational Skills
• Professional Interaction

Certifications & Qualifications

• Associate's Degree in Accounting
• Associate's Degree in Business

Industry Keywords

• Internal Accounting Controls
• Financial Security
• Cash Planning
• Invoicing Support