Accounts Payable Specialist: Invoices & Reconciliations

IVCi, LLC; Hauppauge (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

IVCi, LLC is seeking an Accounts Payable Specialist to manage day-to-day financial transactions, vendor invoices, and credit card reconciliations. You will handle voucher creation, maintain records, and support internal stakeholders with timely payments.

The role requires attention to detail, strong communication, and the ability to work in a fast-paced environment while ensuring accuracy and compliance with company policies.

Qualifications

• Associates’ degree or higher in Business, Accounting or Finance preferred.
• Minimum of 2 years’ experience in an accounts payable role.
• Experience with accounting software and online platforms is a plus.

Responsibilities

• Compare purchase orders, prices, terms of payment and other charges to vendor invoices received.
• Process vendor invoices, expense reports and payment requests through voucher creation within the accounting system.
• Analyze and process accounts payable for timely and accurate payment while adhering to procedures and external system protocols.
• Compile and substantiate operational credit card charges for vouchering and payment.
• Maintain general ledger accounts related to accounts payable and reconcile books as applicable.
• File, maintain and distribute accounting documents, records and reports.

Skills

Communication Skills

Integrity & Confidentiality

Education

Associates’ degree or higher in Business, Accounting or Finance

Tools

Accounting software

Job description

IVCi, LLC is seeking an Accounts Payable Specialist to manage day-to-day financial transactions, vendor invoices, and credit card reconciliations. You will handle voucher creation, maintain records, and support internal stakeholders with timely payments.

The role requires attention to detail, strong communication, and the ability to work in a fast-paced environment while ensuring accuracy and compliance with company policies.