Accounts Payable Specialist

IVCi, LLC; Hauppauge (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

IVCi, LLC is seeking an Accounts Payable Specialist to manage day-to-day financial transactions, vendor invoices, and credit card reconciliations. You will handle voucher creation, maintain records, and support internal stakeholders with timely payments.

The role requires attention to detail, strong communication, and the ability to work in a fast-paced environment while ensuring accuracy and compliance with company policies.

Qualifications

• Associates’ degree or higher in Business, Accounting or Finance preferred.
• Minimum of 2 years’ experience in an accounts payable role.
• Experience with accounting software and online platforms is a plus.

Responsibilities

• Compare purchase orders, prices, terms of payment and other charges to vendor invoices received.
• Process vendor invoices, expense reports and payment requests through voucher creation within the accounting system.
• Analyze and process accounts payable for timely and accurate payment while adhering to procedures and external system protocols.
• Compile and substantiate operational credit card charges for vouchering and payment.
• Maintain general ledger accounts related to accounts payable and reconcile books as applicable.
• File, maintain and distribute accounting documents, records and reports.

Skills

Communication Skills

Integrity & Confidentiality

Education

Associates’ degree or higher in Business, Accounting or Finance

Tools

Accounting software

Job description

Accounts Payable Specialist

IVCI is a leader in the Unified Communications, Collaboration and Audio Visual Integration industries. We provide solutions to corporate, educational, and government markets across the US and the world. Our services aim at achieving client goals by focusing on the desired end user experience. As a leader in the industry, we constantly adapt to new technologies and are looking for qualified individuals to join our growing team to support our efforts.

JOB SUMMARY

The main duties of the Accounts Payable Specialist include the responsibility of day-to-day financial transactions including accounts payable and corporate credit card reconciliations. These duties include daily bookkeeping and record keeping, payment vouchers and inquiries, financial reporting and preparation of tax records for financial audits and responding to routine position and company-related inquiries.

ROLE AND RESPONSIBILITIES

• Compare purchase orders, prices, terms of payment and other charges to vendor invoices received
• Process vendor invoices, expense reports and payment requests through voucher creation within the accounting system
• Analyze and process accounts payable for timely and accurate payment while adhering to departmental procedures as well as external system protocols
• Compile and substantiate operational credit card charges for vouchering and payment
• Establish interdepartmental relationships within IVCi through open communication for accurate and efficient execution
• Strengthen and develop relationships within IVCi through open communication for accurate and efficient execution
• Maintain general ledger accounts as they relate to accounts payable, recording of entries and reconciling books of accounts where applicable
• File, maintain and distribute accounting documents, records and reports
• Assist in the compilation of relevant data and metrics for strategic use as asked and required
• Other duties as assigned and required

EDUCATION REQUIREMENTS

• Associates’ degree or higher in Business, Accounting or Finance preferred
• Minimum of 2 years’ experience in an accounts payable role

REQUIRED SKILLS

• Exceptional written and verbal communication skills, including effective interpersonal and collaboration skills
• Exercise integrity and confidentiality in financial reporting

PREFERRED SKILLS

• Experience with accounting software and online platforms
• Ability to perform professionally and under pressure with internal and external customers in a fast-paced environment

IVCi is an Equal Employment Opportunity Employer. We encourage veterans, seasoned professionals, and those returning to the workforce from unemployment or planned breaks to apply.