Accounts Payable Specialist

Richard Group; Chicago (IL); Hybrid; USD 75,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

HSA option

PTO 15 days

7 holidays

Bonus program

401(k) matching

Parental leave

Transit reimbursement

On-site meals

Gym reimbursement

Sabbatical after 10 years

Mentorship program

Job summary

Richard is seeking an Accounts Payable Specialist for a hybrid in-office role at our Chicago location (3 days per week). You will manage AP processes, from invoice verification and coding to weekly disbursements, vendor communications, and month-end reconciliations.

This role requires strong attention to detail, Excel proficiency, and the ability to work both independently and with teams across departments.

Qualifications

• 3+ years of Accounts Payable or accounting experience
• Strong knowledge of invoice processing, coding, matching, and payment processing
• Experience with vendor reconciliations and resolving discrepancies
• High attention to detail, accuracy, and organization
• Proficiency in Microsoft Excel and accounting/ERP systems
• Strong communication and problem-solving skills
• Ability to manage multiple priorities and meet deadlines
• Construction or project-based accounting experience preferred
• Accounting, Finance, or Business degree preferred, not required

Responsibilities

• Review and verify invoices / check requests
• Code and match invoices to Purchase Order for non GCPay invoices
• Send invoices for approval using Adobe Sign per company SOP for non GCPay invoices
• Create / maintain vendor in accounting system, verify vendor documentation (W9 / ACH)
• Enter invoices in accounting system
• Review weekly aging balance and verify vendor for payment, prepare weekly disbursement schedules
• Issue weekly payments in accordance with company policies and procedures
• Monitor accounts to ensure payments are up to date
• Reconcile accounts payable transactions
• Investigate and resolve discrepancies
• Prepare AP accrual in accounting system for non GCPay invoices
• Reply to inquiry emails regarding AP and payments from Operations and General & Administration teams
• Research and resolve promptly any discrepancies
• Correspond with vendors and respond to inquiries in a timely manner
• Prepare credit applications forms
• Communicate effectively with vendors, project teams, and internal departments
• Support the issuance of 1099s and year-end tax reporting for vendors
• Contribute to process improvements and system enhancements for greater efficiency and accuracy

Skills

Accounts Payable

Excel

Attention to detail

Communication

Education

Accounting/Finance degree preferred

Tools

Adobe Sign

ERP systems

Microsoft Excel

Job description

Position: Accounts Payable Specialist

Department: Finance

Reports to: Controller

Location: 566 W. Lake Street, Chicago, IL (in office 3 days a week)

Employment Type: Full-time benefits eligible

Join Richard, Purpose Builders: Where Your Impact Matters

At Richard, we're not just another construction company - we're the catalyst for change in the industry. As one of the fastest-growing general contractors in the nation, we offer the excitement and innovation of a startup with the stability and expertise of an established firm. We're seeking visionaries who are ready to break free from the constraints of traditional construction and make a real impact.

Why Choose Richard?

Culture-First Approach: People and innovation over bottom line

Purpose-Driven Projects: Build structures that truly matter, from critical healthcare facilities to cutting-edge data centers

Rapid Growth: Be part of a company doubling in size while maintaining quality

Collaborative, Caring Culture: Clear communication and proactive problem-solving, while supporting your health, financial wellness, and career growth

Direct Impact: Your ideas shape our projects and company direction

Innovation Freedom: Be at the forefront of construction technology and sustainable practices

At Richard, you're not just a number - you're a crucial part of our mission to transform the construction industry. We're creating efficient, dynamic spaces that advance communities, sustainability, and well-being. With nearly 200 diverse contracts since 2016 and a passionate team across the nation, we offer the resources of a large firm with the agility and personal touch of a boutique operation.

Break free from corporate constraints. Join Richard, Purpose Builders, and be the architect of your career while shaping the future of construction. Here, your voice is heard, your ideas matter, and your impact is visible.

Job Summary

The Accounts Payable Specialist is responsible for timely and accurately processing the Accounts Payable, preparing and issuing weekly disbursements, entering daily bank transactions, and reconciling bank accounts at month-end. This role requires strong attention to detail, excellent organizational skills and time management skills, and the ability to work independently and collaboratively within a team. The Accounts Payable Specialist ensures that all payments are properly coded, approved, and compliant with internal policies and external regulations.

Responsibilities

• Accounts payable processing:
  • Review and verify invoices / check requests
  • Code and match invoices to Purchase Order for non GCPay invoices
  • Send invoices for approval using Adobe Sign per company SOP for non GCPay invoices
  • Create / maintain vendor in accounting system, verify vendor documentation (W9 / ACH)
  • Enter invoices in accounting system
• Weekly disbursements:
  • Review weekly aging balance and verify vendor for payment, prepare weekly disbursement schedules
  • Issue weekly payments in accordance with company policies and procedures. Ensure timely and accurate disbursement of funds
  • Monitor accounts to ensure payments are up to date
  • Reconcile accounts payable transactions
• Month end Tasks:
  • Investigate and resolve discrepancies
  • Prepare AP accrual in accounting system for non GCPay invoices
• General:
  • Reply to inquiry emails regarding AP and payments from Operations and General & Administration teams in a timely manner
  • Research and resolve promptly any discrepancies
  • Correspond with vendors and respond to inquiries in a timely manner
  • Prepare credit applications forms
  • Communicate effectively with vendors, project teams, and internal departments
  • Support the issuance of 1099s and year-end tax reporting for vendors.
  • Contribute to process improvements and system enhancements for greater efficiency and accuracy.

Skills & Qualifications

• 3+ years of Accounts Payable or accounting experience
• Strong knowledge of invoice processing, coding, matching, and payment processing
• Experience with vendor reconciliations and resolving discrepancies
• High attention to detail, accuracy, and organization
• Proficiency in Microsoft Excel and accounting/ERP systems
• Strong communication and problem-solving skills
• Ability to manage multiple priorities and meet deadlines
• Construction or project-based accounting experience preferred
• Accounting, Finance, or Business degree preferred, not required

At Richard, we believe in showing the same gratitude and care to our team members that we do in our projects. This position comes with a competitive salary to match your level of experience and includes competitive benefits such as:

• Medical, Dental, Vision, and Life Insurance
• Health Savings Account (HSA) option
• 15 days of paid time off (PTO)
• 7 paid holidays
• All employees are immediately eligible for our bonus program where employees at all levels are engaged in the financial and operational performance of the business, enabling them to understand how their contributions directly impact the company's bottom line
• Company 401(k) matching contributions
• Parental leave policy
• We fully cover transportation costs, including parking and train fares, for employees
• Affordable and freshly made breakfast and lunch provided through our on-site meal program (Chicago home office employees only)
• Gym membership reimbursement program (Chicago home office employees only)
• Fully paid two-month sabbatical leave for employees who reach their 10-year anniversary with the company
• All employees immediately have access to mentorship, regular skills-based training, and leadership development programs

Pay Range

$75,000.00-$80,000.00

The base salary range for this position as of posting is Richard's good faith estimate of the possible compensation for this role. The range for this role takes into account the factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

Richard is an equal opportunity employer. All applicants and employees will receive equal employment opportunities without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Accessibility: If you need an accommodation as part of the employment process please contact Natasha in our Talent Team at Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.