Accounts Payable Specialist II — Precise Vendor Payments

St Johns County Sheriff’s Office; Saint Augustine (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

The St Johns County Sheriff’s Office is seeking an Accounts Payable Specialist to manage invoicing, payments, and vendor interactions. The role requires attention to detail, accuracy in processing checks, EFTs, and travel reimbursements, and the ability to work within policies and procedures.

Office-based with standard and overtime hours as needed. Key duties include verifying invoices against POs, maintaining vendor records, and ensuring timely processing of payments while upholding

Qualifications

• High school diploma or GED required.
• Valid Florida Driver’s License required.
• Basic knowledge of Microsoft Works, Outlook, Power Point and Excel.
• Basic knowledge of and ability to operate general office equipment.

Responsibilities

• Receive and distribute invoices.
• Prepare check requests.
• Process per diems and travel reimbursements.
• Purchase card statement payment processing.
• Verify invoices against purchase orders for payment.
• Review invoices against contracts for payment processing.
• Monitor receiving records on purchase orders.
• Routinely research open purchase orders.
• Analyze vendor statements.
• Inspect invoice entries for accuracy and attachment discrepancies.
• Maintain vendor interactions and follow up on invoices not received/invoice issues.
• Void and reissue accounts payable checks as requested.
• Compare payable register to invoices.
• Frequently review and research outstanding accounts payable invoices.
• Verify supportive details for transactions.
• Process accounts payable checks, EFT, and direct disbursements.
• Monitor check stock, submit requisition, and place order.
• Prepare accounts payable records for scanning and approval.
• Routinely review invoice addresses with vendor records.
• Contact vendors and employees for EFT setup.
• Assemble, organize, and summarize requested information.
• Type reports, correspondence, forms and other documents.
• File/retrieve documentation/reports/files.

Education

High school diploma or equivalent (GED)

Valid FL Driver’s License

Tools

Microsoft Works

Outlook

PowerPoint

Excel

Job description

The St Johns County Sheriff’s Office is seeking an Accounts Payable Specialist to manage invoicing, payments, and vendor interactions. The role requires attention to detail, accuracy in processing checks, EFTs, and travel reimbursements, and the ability to work within policies and procedures.

Office-based with standard and overtime hours as needed. Key duties include verifying invoices against POs, maintaining vendor records, and ensuring timely processing of payments while upholding