Accounts Payable Specialist | Hybrid & Growth Path

Waterton; Chicago (IL); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Life, Disability, and

pet insurance

Job summary

Waterton in Chicago, IL is seeking an Accounts Payable Coordinator to manage end‑to‑end AP in a multi‑entity environment. You will support timely vendor payments, maintain accurate records, and ensure compliance with policy and internal controls.

You will process high‑volume invoices, verify details, perform reconciliations, assist with month‑end close, and help drive process improvements while collaborating with on‑site and corporate teams.

Qualifications

• Associate degree in accounting or business-related field preferred.
• Minimum of 3 years of automated accounts payable experience strongly preferred.
• Yardi accounting software experience preferred.
• Working knowledge of accounts payable best practices, internal controls, and segregation of duties.
• Proficiency with AP automation/workflow tools and ERP/accounting systems (e.g., RealPage/Yardi) and Excel (lookups, pivots, reporting).

Responsibilities

• Process high-volume invoices end-to-end (receipt, review, coding verification, approvals, entry, and posting) in accordance with policy, delegation of authority, and payment terms.
• Validate invoice accuracy (vendor, remit-to, property/entity, amounts, tax, PO/contract requirements, supporting documentation) and resolve discrepancies with vendors and internal partners.
• Maintain timely follow-up on missing approvals, rejected invoices, and exception queues; document resolution steps to support audit readiness.
• Support weekly payment processing by preparing payment runs, verifying payment details, and confirming holds/releases per established controls.
• Perform vendor statement reconciliations and research open items (credits, short pays, duplicate invoices, unapplied payments); coordinate corrective actions and reissues/voids as needed.
• Complete and maintain vendor setup/maintenance (W-9/1099 indicators, contact/remit updates and ensure required documentation is collected, reviewed, and retained).
• Monitor vendor status in RealPage/Yardi and resolve open issues; respond to vendor inquiries professionally and within expected turnaround times.
• Generate and review accounts payable aging and exception reports; identify items requiring follow-up and partner with on-site and corporate teams for resolution.
• Assist with month-end close activities, AP reconciliation support, and documentation requests.
• Prepare and provide supporting documentation for internal/external audits and compliance reviews.
• Participate in process improvement initiatives (standard work, automation adoption, and training documentation) and complete special projects as assigned.]
• CoT_job_summary_short":"COMPANY NAME: Waterton\nKEY POINTS: Accounts payable coordination, high-volume invoicing, Yardi/RealPage experience" ,
• job_summary_short":"<p>Waterton in Chicago, IL is seeking an Accounts Payable Coordinator to manage end‑to‑end AP in a multi‑entity environment. You will support timely vendor payments, maintain accurate records, and ensure compliance with policy and internal controls.</p><p>You will process high‑volume invoices, verify details, perform reconciliations, assist with month‑end close, and help drive process improvements while collaborating with on‑site and corporate teams.</p>"],
• contract_type
• fulltime
• location_type
• hybrid
• remote_scope
• null
• perks
• [{
• name
• Medical, Dental, Life, Disability, and pet insurance
• ] ,
• stated_min
• 55000
• stated_max
• 65000
• stated_absolute
• null
• salary_estimation_cot
• Accounts Payable Coordinator in Chicago, IL: typical market salary $55k–$65k annually, with bonus potential.
• estimated_low
• 55000
• estimated_medium
• 60000
• estimated_high
• 65000
• currency
• USD
• frequency
• yearly
• bonus
• null
• tax
• gross
• application_email
• null
• job_end_date
• null
• contact_person
• null
• hiring_department_name
• null

Skills

Accounts payable

Vendor management

Excel skills

Attention to detail

Communication

Education

Associate degree in accounting or business-related field

Tools

Yardi

RealPage

Job description

Waterton in Chicago, IL is seeking an Accounts Payable Coordinator to manage end‑to‑end AP in a multi‑entity environment. You will support timely vendor payments, maintain accurate records, and ensure compliance with policy and internal controls.

You will process high‑volume invoices, verify details, perform reconciliations, assist with month‑end close, and help drive process improvements while collaborating with on‑site and corporate teams.