Accounts Payable Specialist — Growth & Impact (On-Site PA)

Grandpa Joe’s Candy Shop; Pittsburgh (Allegheny County); On-site; USD 52,000 - 72,000; Full time

Job summary

Grandpa Joe’s Candy Shop in Robinson Township, PA is seeking an experienced Accounts Payable Specialist to join our National Operations, Support & Distribution Center. You will manage the full-cycle AP process, ensuring invoices are entered accurately, approved timely, and vendor relations stay strong.

The role focuses on 3-way matching, tax returns, month-end close support, and reporting cash flow and payables while maintaining internal controls in a fast-paced environment.

Qualifications

• 3–5 years of experience in Accounts Payable or a similar role.
• Experience managing full-cycle AP.
• Strong Microsoft Office skills, particularly Excel.
• Experience with QuickBooks or similar accounting software.
• Strong organizational and follow-through skills.

Responsibilities

• Manage invoice intake, coding, data entry, approvals, and payments.
• Complete 3-way matching of purchase orders, receivers, and invoices.
• Monitor the AP inbox and respond to vendor requests promptly.
• Prepare and maintain accurate vendor aging reports.
• Maintain vendor relationships and resolve discrepancies.
• Monitor and enforce internal controls around disbursements.
• Submit monthly sales tax and B&O tax returns as needed.
• Support month-end and year-end close processes.
• Reconcile subledgers to the general ledger.
• Prepare reports related to cash flow, aging, and payables.
• Prepare weekly financial reports for the Controller.

Skills

Accounts Payable

Full-cycle AP

Excel

Vendor communication

Attention to detail

Education

Associate degree

Tools

QuickBooks

Job description

Grandpa Joe’s Candy Shop in Robinson Township, PA is seeking an experienced Accounts Payable Specialist to join our National Operations, Support & Distribution Center. You will manage the full-cycle AP process, ensuring invoices are entered accurately, approved timely, and vendor relations stay strong.

The role focuses on 3-way matching, tax returns, month-end close support, and reporting cash flow and payables while maintaining internal controls in a fast-paced environment.