Accounts Payable Specialist

Grandpa Joe’s Candy Shop; Pittsburgh (Allegheny County); On-site; USD 52,000 - 72,000; Full time

Job summary

Grandpa Joe’s Candy Shop in Robinson Township, PA is seeking an experienced Accounts Payable Specialist to join our National Operations, Support & Distribution Center. You will manage the full-cycle AP process, ensuring invoices are entered accurately, approved timely, and vendor relations stay strong.

The role focuses on 3-way matching, tax returns, month-end close support, and reporting cash flow and payables while maintaining internal controls in a fast-paced environment.

Qualifications

• 3–5 years of experience in Accounts Payable or a similar role.
• Experience managing full-cycle AP.
• Strong Microsoft Office skills, particularly Excel.
• Experience with QuickBooks or similar accounting software.
• Strong organizational and follow-through skills.

Responsibilities

• Manage invoice intake, coding, data entry, approvals, and payments.
• Complete 3-way matching of purchase orders, receivers, and invoices.
• Monitor the AP inbox and respond to vendor requests promptly.
• Prepare and maintain accurate vendor aging reports.
• Maintain vendor relationships and resolve discrepancies.
• Monitor and enforce internal controls around disbursements.
• Submit monthly sales tax and B&O tax returns as needed.
• Support month-end and year-end close processes.
• Reconcile subledgers to the general ledger.
• Prepare reports related to cash flow, aging, and payables.
• Prepare weekly financial reports for the Controller.

Skills

Accounts Payable

Full-cycle AP

Excel

Vendor communication

Attention to detail

Education

Associate degree

Tools

QuickBooks

Job description

Ready to grow with us? Grandpa Joe's is growing, and we're looking for an experienced Accounts Payable Specialist to join the team at our National Operations, Support & Distribution Center in Robinson Township.

If you're an experienced AP professional who loves staying organized, keeping things moving, solving discrepancies, and working in a fast-paced environment, this could be a great fit!

The Role

Our AP Specialist manages the full-cycle accounts payable process in a digital environment, from invoice intake through payment. You'll work closely with vendors and our internal team to make sure invoices are processed accurately, questions are resolved quickly, and our financial operations stay on track.

What You'll Do

• Manage invoice intake, coding, data entry, approvals, and payments
• Complete 3-way matching of purchase orders, receivers, and invoices
• Monitor the AP inbox and respond to vendor requests in a timely and professional manner
• Prepare and maintain accurate vendor aging reports
• Maintain vendor relationships and resolve invoice and payment discrepancies
• Monitor and enforce internal controls around disbursements
• Complete and submit monthly sales tax returns
• Complete and submit B&O tax returns as needed
• Support month-end and year-end close processes
• Reconcile subledgers to the general ledger
• Prepare reports related to cash flow, aging, and payables
• Prepare weekly financial reports for the Controller

What We're Looking For

We're looking for someone who is organized, detail-oriented, task-focused, and comfortable jumping into a busy environment.

Our Ideal Candidate Has

• 3-5 years of experience in Accounts Payable or a similar accounting role preferred
• Experience managing full-cycle AP
• Strong Microsoft Office skills, particularly Excel
• Experience with QuickBooks or similar accounting software
• Strong organizational and follow-through skills
• The ability to communicate professionally with vendors and internal teams
• An associate degree or higher is preferred, but relevant hands-on experience matters most

Why Join Us

Opportunity for Growth

We're not just expanding our business; we're growing our team. As we expand, there are opportunities for advancement and professional development. Your hard work won't go unnoticed here.

• Make Your Mark: Your work matters. Every idea, every interaction, and every effort contribute to our success. You'll have the chance to learn, collaborate, and see the direct impact of your contributions.
• Be Part of a Thriving Team: Our team is supportive, collaborative, and passionate about what we do.
• Community Involvement: We love being part of each unique neighborhood we're located in. You're not just joining a company; you're joining a community.

Full-Time position requiring 40 hours per week, Monday to Friday. On-site work located in Robinson Township, PA at our National Operations, Support & Distribution Center.

What You'll Get

• Competitive salary and benefits package
• Opportunities for professional growth and advancement
• Dynamic and supportive work environment

Ready to bring your AP experience to a growing company where your work will make an impact? We'd love to hear from you.