Accounts Payable Specialist: Fast-Paced Finance Team

Randstad USA; Irvine (CA); On-site; USD 34,000 - 40,000; Full time

Job summary

Randstad USA is seeking a detail-oriented Accounts Payable Clerk to join our Irvine team. You will own the day-to-day AP cycle, processing invoices, vendor disbursements, and supporting month-end close in a fast-paced environment.

The role requires 4 years of experience, High School education, and proficiency with 3-way matching, coding/batching, and JD Edwards. Collaboration across departments is essential, with strict confidentiality.

Qualifications

• Review, code, and verify vendor invoices with 3-way matching and cost-center allocation.
• Process domestic and international disbursements including checks, wire transfers, ACH, and petty cash.
• Audit and process employee expense reports and cash advances in compliance with company policies.
• Prepare AP-related journal entries, accruals, prepaid schedules, and balance sheet reconciliations.

Responsibilities

• Review, code, and verify vendor invoices, requisitions, and shipping documents to ensure accurate 3-way matching and cost-center allocation.
• Process domestic and international disbursements—including checks, wire transfers, ACH, and petty cash—while capturing vendor discounts and resolving billing discrepancies.
• Audit and process employee expense reports and cash advances in compliance with company policies.
• Reconcile weekly vendor statements, resolve documentation disputes, and maintain organized AP archives and tax records (W-9/Federal ID).
• Prepare AP-related journal entries, accruals, prepaid schedules, and balance sheet reconciliations to support timely month-end closes.
• Maintain strict financial confidentiality while cross-training across general accounting functions to provide operational backup.

Skills

Accounts Payable

Coding/Batching

Purchase Orders

3-way match

Month-End Close

Microsoft Office

Education

High School (required)

Tools

JD Edwards

Job description

Randstad USA is seeking a detail-oriented Accounts Payable Clerk to join our Irvine team. You will own the day-to-day AP cycle, processing invoices, vendor disbursements, and supporting month-end close in a fast-paced environment.

The role requires 4 years of experience, High School education, and proficiency with 3-way matching, coding/batching, and JD Edwards. Collaboration across departments is essential, with strict confidentiality.