Accounts Payable Specialist — ERP & Vendor Reconciliation

U.S. Ordnance Inc.; Reno (NV); On-site; USD 25,000 - 39,000; Full time

Job summary

U.S. Ordnance Inc. is seeking an Accounts Payable Clerk in Reno, NV for a full-time hourly role. You will perform invoice matching, data entry in Epicore, and accurate coding while maintaining vendor records and payments.

The successful candidate will have a high school diploma and 2+ years of AP experience, with strong English communication and organizational skills. This role requires reliability and a long-term commitment.

Qualifications

• Punctual and reliable with strong time management.
• Friendly and personable team player who communicates clearly.
• Demonstrated commitment to a long-term career in administration.
• Eagerness and ability to learn new processes and systems.

Responsibilities

• Perform three-way match of invoices.
• Enter invoices into Epicore System.
• Ensure proper coding of invoices.
• Monitor invoices received but not vouchered (unmatched).
• Maintain accurate vendor contact information and terms in the system, communicating changes to purchasing.
• Investigate and resolve problem invoices.
• Collaborate with vendors and suppliers to resolve discrepancies and confirm payment of outstanding invoices.
• Prepare and distribute 1099s to vendors at year-end.
• Reconcile A/P Aging balance (sub) to G/L Control and correct discrepancies as necessary.
• Reconcile Prepaid to Customers account (1535) tracking all advanced payments.
• Manage credit card transactions, ensuring proper documentation and expense allocation.

Skills

Punctuality

Team player

Long-term commitment

Eager to learn

Education

High School Diploma

2+ years AP Clerk experience

Job description

U.S. Ordnance Inc. is seeking an Accounts Payable Clerk in Reno, NV for a full-time hourly role. You will perform invoice matching, data entry in Epicore, and accurate coding while maintaining vendor records and payments.

The successful candidate will have a high school diploma and 2+ years of AP experience, with strong English communication and organizational skills. This role requires reliability and a long-term commitment.