Accounts Payable Specialist: Detail-Oriented Clerk

Gem Supply Company; Orlando (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Gem Supply Company is seeking an Accounts Payable Clerk to manage mail handling, post payments, support the AP cycle from invoice to payment, and prepare vendor remittances. Reports to the Accounting Manager and is suitable for someone early in an accounting career.

Responsibilities include handling incoming mail, posting payments, 2- and 3-way matching, and assisting with month-end close and 1099 prep as needed.

Qualifications

• High school diploma or equivalent.
• 1–2 years AP/AR or general accounting clerk experience.
• Strong Excel skills and familiarity with ERP systems.
• High accuracy with data entry and numbers.
• Clear, professional communication with vendors, customers and coworkers.
• Ability to handle confidential financial information with discretion.

Responsibilities

• Open, sort, date-stamp and distribute all incoming mail daily.
• Log and route customer checks, vendor invoices, statements and correspondence.
• Post customer payments to customer accounts daily; reconcile to invoices.
• Enter vendor invoices and perform 2- and 3-way match against POs and receiving.
• Prepare and send remittance advices for payments; track uncashed checks.
• Assist with month-end close tasks: AP accruals, aging reviews and reconciliations.

Skills

Attention to detail

Data entry accuracy

Professional communication

Discretion with confidential info

Follow-through on open items

Education

High school diploma or equivalent

Associate degree or coursework in accounting or business

Tools

Excel

ERP system

Job description

Gem Supply Company is seeking an Accounts Payable Clerk to manage mail handling, post payments, support the AP cycle from invoice to payment, and prepare vendor remittances. Reports to the Accounting Manager and is suitable for someone early in an accounting career.

Responsibilities include handling incoming mail, posting payments, 2- and 3-way matching, and assisting with month-end close and 1099 prep as needed.