Accounts Payable Specialist — Builder Finances & Spruce ERP

Custom Design Company of Central Florida; Kissimmee (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

PTO / holidays

Direct access to ownership

Job summary

Custom Design Company (CDC) is seeking a dependable AP Specialist to handle day-to-day accounts payable, job costing, vendor account management, invoice processing, and related accounting support in a fast-paced, small-business setting.

The ideal candidate will have strong accounting skills, experience with Spruce ERP and Excel, and a minimum of 3 years AP experience. Associate/Bachelor preferred but not required; on-site position in Central Florida.

Qualifications

• Strong accounting skills with AP processes and basic principles.
• Analytical skills to review invoices and resolve issues quickly.
• High attention to detail and strong organizational ability to meet deadlines.
• Effective written and verbal communication with vendors and internal teams.

Responsibilities

• Receive, code, and enter vendor invoices into the system.
• Match invoices to POs, receipts, and docs; ensure accuracy.
• Prepare invoices for payment and assist with weekly processing.
• Reconcile vendor statements with company records.
• Investigate invoice discrepancies, pricing, and credits.
• Communicate payment status and issues with vendors.
• Process and reconcile company credit card and purchasing activity.
• Maintain organized AP records and vendor files.
• Run weekly job costing cycles with deadlines.
• Review installer invoices and pay sheets; link to correct job/lot.
• Load installer billing into Spruce ERP and ensure correct ties.
• Verify invoices are not duplicate, correct price, and within margin.
• Prepare checks for approval and signing.
• Scan and distribute completed packets; onboard installers.

Skills

Accounting

Analytics

Attention to detail

Communication

Education

Associate or Bachelor in Accounting

Tools

Spruce ERP

Excel

Job description

Custom Design Company (CDC) is seeking a dependable AP Specialist to handle day-to-day accounts payable, job costing, vendor account management, invoice processing, and related accounting support in a fast-paced, small-business setting.

The ideal candidate will have strong accounting skills, experience with Spruce ERP and Excel, and a minimum of 3 years AP experience. Associate/Bachelor preferred but not required; on-site position in Central Florida.