Accounts Payable Specialist - Boston, MA

Berkshire Bank Company; Boston (MA); On-site; USD 30,000 - 50,000; Full time

Job summary

Beacon Bank in Boston, MA seeks an Accounts Payable professional to process invoices, code expenses accurately, and resolve discrepancies in a timely manner. The role requires attention to detail and compliance with company controls.

A Bachelor's degree is preferred, with a minimum of three years in AP. Strong MS Word/Excel skills and the ability to work independently are essential; overtime may be required during peak periods.

Qualifications

• Bachelor's degree preferred.
• Minimum of three years in accounts payable.
• Knowledge of banking functions is preferred.
• Excellent written and verbal communications.
• Strong organizational skills; ability to work independently.
• Overtime may be required during peak periods.

Responsibilities

• Match and batch invoices, POs, and receiving documents.
• Process employee and corporate card expenses.
• Analyze invoices for payment and tax discrepancies.
• Ensure proper coding to balance sheet and cost centers.
• Obtain authorization to pay.
• Maintain vendor database and files.
• Process 1099 information.
• Schedule weekly and ad-hoc check runs.
• Ensure subsystem records upload to general ledger.
• Respond to vendor and employee inquiries.
• Support Accounts Payable projects.

Skills

Banking knowledge

Communication skills

AP systems

Detail oriented

Independent worker

Overtime willingness

Education

Bachelor's degree preferred

Tools

MS Word

MS Excel

Job description

Department: Finance

Reports to: Accounts Payable Supervisor

Status: Non-Exempt

Grade: 8

Salary Range: $21.55-$36.63

Actual compensation within the pay range will be determined based on factors including, but not limited to, skills, prior relevant experience, and specific work location.

Location: Boston, MA

Purpose/Objective

Responsible for processing accounts payable invoices accurately and in a timely manner; researching issues, responding to vendor and employee inquiries and assisting in various accounts payable projects as assigned; assist in General Ledger entry review process.

Key Accountabilities

• Matching and batching invoices, purchase orders and receiving documents.
• Processing employee and corporate card expenses.
• Analyzing invoices for payment and sales tax discrepancies.
• Ensuring proper coding to balance sheet and expense accounts; as well as branch and cost center reporting.
• Obtaining authorization to pay.
• Working within strict company and SOx audit and policy guidelines.
• Maintaining vendor database information and physical invoice files.
• Process 1099 information.
• Scheduling and preparing weekly and ad-hoc check runs.
• Assuring that subsystem records are uploaded to the general ledger in a timely manner.
• Analyzing and responding to vendor inquiries.
• Analyzing and responding to employee inquiries (within and outside of the Finance Department).
• Assists in various Accounts Payable projects as necessary.

Education

• Bachelor's degree preferred.

Experience

• A minimum of three years of experience in an accounts payable function.

Skills & Knowledge

• Knowledge of banking functions and operations preferred.
• Excellent communications skills, both written and verbal.
• Ability to communicate with internal and external customers at all levels. Strong aptitude with A/P systems, Word, and Excel.
• Detail oriented.
• Ability to work independently on daily basis, requiring strong organizational skills, initiative and good judgment.
• Willingness to work overtime during peak periods to ensure processing deadlines are met.

Beacon Bank is an Equal Opportunity Employer - all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

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