Accounts Payable Specialist

Firstcall Mechanical Group; Boston (MA); On-site; USD 41,328 - 48,216; Full time

Benefits offered by this job

Competitive weekly pay

Comprehensive healthcare coverage

401(k) retirement with 5% match

Paid time off and holidays

Career growth programs

Referral bonus

Company vehicle or allowance

Mobile phone allowance

Uniforms and work boot allowances

Job summary

Firstcall Mechanical Group is seeking an Accounts Payable Specialist in Boston, MA to manage the company’s payables, process invoices, and ensure timely payments. You will interact with internal and external stakeholders to maintain accurate records and vendor relationships.

The role requires 3+ years in Accounts Payable, strong Excel skills, and attention to detail. We offer competitive weekly pay and comprehensive benefits, with career growth opportunities in a fast‑growing branch team.

Qualifications

• Associate degree or 3 years' accounting experience.
• 3+ years experience in Accounts Payable.
• Proficient in Excel and accounting software.
• Excellent attention to detail and communication skills.

Responsibilities

• Review and process vendor invoices with correct coding and approval.
• Reconcile vendor statements and follow up on outstanding issues.
• Match purchase orders to invoices and resolve discrepancies.
• Process weekly check runs and electronic payments.
• Manage processing and coding of credit card charges.
• Maintain accurate vendor files.
• Respond promptly to vendor inquiries.
• Assist with month-end closing as necessary.
• Execute cash applications.
• Support accounts payable operations as needed.

Skills

Analytical thinking

Problem solving

Communication skills

Attention to detail

Education

Associate degree or accounting experience

Tools

Microsoft Excel

Accounting software

Job description

Job Title: Accounts Payable Specialist

Location: Boston, MA

Salary: $30.00 - $35.00 hourly

Position Overview

We are seeking an experienced Accounts Payable Specialist to join our fast‑growing Branch Team. The role involves managing the company’s accounts payable process, ensuring accurate invoice processing and timely payments while maintaining strong communication with internal and external stakeholders.

Job Responsibilities

• Review and process all vendor invoices, ensuring correct coding and approval.
• Reconcile vendor statements and follow up on outstanding issues.
• Match purchase orders to invoices and resolve discrepancies.
• Process weekly check runs and electronic payments.
• Manage processing and coding of all credit card charges.
• Maintain accurate and up-to-date vendor files.
• Respond promptly and professionally to all vendor inquiries.
• Assist with month‑end closing as necessary.
• Execute cash applications.
• Perform additional duties and provide support as needed to ensure smooth and efficient accounts payable operations.

Accountabilities

• Reconciling vendor statements & accounts payable transactions.
• Processing invoices.
• Assisting in audits.
• Monitoring cash flow.
• Issuing stop‑payments or purchasing order amendments.

Qualifications

• Associate degree or 3 years’ experience in accounting.
• 3+ years of experience in Accounts Payable.
• Strong analytical and problem‑solving skills.
• Excellent attention to detail.
• Proficient in Microsoft Excel and accounting software.
• Effective communication skills, both verbal and written.

Benefits Overview

• Competitive weekly pay.
• Comprehensive healthcare coverage (medical, dental, vision, and additional benefits).
• 401(k) retirement savings plan with 5% match, life insurance, and short/long‑term disability.
• Up to 4 weeks paid time off, 9 paid holidays, and Veterans Day for veterans.
• Career growth & development programs (FirstCall Academy, LEAP, and Progression Program).
• Generous referral bonus of $2,500 per referral.
• Role‑specific perks: company vehicle or allowance, mobile phone or allowance, uniforms, and work boot allowances.

Organizational Alignment

This position reports to the local Controller and serves all customers.

Behavioral Profile

• Language Skills: Read and comprehend simple instructions; write correspondence; present information to customers and staff.
• Mathematical Skills: Perform basic arithmetic, compute rates, ratios, and percentages, and interpret graphs.
• Reasoning Ability: Apply common sense to written and oral instructions; solve problems with multiple concrete variables.
• Environmental Requirements: Work in a field environment and multiple customer sites daily.
• Physical Demands: Use hands for keyboards, stand, walk, sit, climb, balance, stoop, kneel, crouch, and lift up to 25 pounds; possess adequate vision.