Accounts Payable Specialist — AP Automation & Inventory

DeWinter Group; Needham Heights (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

DeWinter Group in Needham, MA is seeking an Accounts Payable Specialist to manage high-volume AP activity onsite. You will code and route invoices, match POs, and collaborate across procurement and warehouse teams to resolve discrepancies.

You will audit GRNI, process weekly payments for international vendors, and maintain vendor records while ensuring policy-compliant T&E processing. This role supports month-end closes and 1099 work.

Qualifications

• 2–5 years of specialized Accounts Payable experience in manufacturing, hardware, or inventory-centric environments.
• Bachelor’s degree in Accounting, Finance, or equivalent practical experience.
• Strong proficiency in Microsoft Excel; NetSuite experience preferred.

Responsibilities

• Review, code, and route high volumes of PO and non-PO invoices for approval in the ERP system.
• Match purchase orders, receiving logs, and invoices for inventory and direct materials, collaborating with procurement and warehouse teams to resolve mismatches.
• Audit and reconcile Goods Received Not Invoiced (GRNI) accounts, partnering with supply chain to clear aging receipts and ensure accurate inventory valuation.
• Execute weekly payment runs (ACH, wire transfers, and checks) for domestic and international vendors.
• Act as primary contact for supplier inquiries, maintain vendor master files, and reconcile monthly vendor statements.
• Audit and process employee Travel & Entertainment (T&E) expense reports in line with corporate policy.
• Perform month-end AP close tasks, including AP accrual calculations and sub-ledger to general ledger reconciliations.
• Maintain W-9 records and support annual 1099 form processing and submission.
• Identify AP workflow bottlenecks and propose automation solutions to improve efficiency.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Prioritization

Education

Bachelor's degree in Accounting, Finance or equivalent

Tools

Microsoft Excel

NetSuite

Job description

DeWinter Group in Needham, MA is seeking an Accounts Payable Specialist to manage high-volume AP activity onsite. You will code and route invoices, match POs, and collaborate across procurement and warehouse teams to resolve discrepancies.

You will audit GRNI, process weekly payments for international vendors, and maintain vendor records while ensuring policy-compliant T&E processing. This role supports month-end closes and 1099 work.