Accounts Payable Specialist

DeWinter Group; Needham (MA); On-site; USD 55,000 - 85,000; Full time

Job summary

DeWinter Group in Needham, MA is hiring an Accounts Payable Specialist for a permanent, onsite role. The position handles high volumes of PO and non-PO invoices, matches POs to receiving logs, and processes weekly payments for domestic and international vendors.

You will maintain vendor master files, process T&E expenses, and contribute to month-end close while identifying opportunities to automate AP workflows for greater efficiency.

Qualifications

• 2–5 years of specialized Accounts Payable experience in manufacturing or inventory-centric environments.
• Bachelor's degree in Accounting, Finance, or equivalent practical experience.
• Strong Excel skills; NetSuite experience preferred.
• Excellent attention to detail and ability to manage tight deadlines.
• Clear written and verbal communication, with policy enforcement capability.

Responsibilities

• Review, code, and route high volumes of PO and non-PO invoices for approval in the ERP.
• Match POs, receiving logs, and invoices to resolve mismatches with procurement and warehouse teams.
• Audit and reconcile GRNI accounts with supply chain to ensure accurate inventory valuation.
• Execute weekly payment runs (ACH, wire transfers, checks) for domestic and international vendors.
• Act as primary contact for supplier inquiries and maintain vendor master files.
• Audit and process employee Travel & Entertainment expense reports per policy.
• Perform month-end AP close tasks including accruals and GL reconciliations.
• Maintain W-9 records and support 1099 form processing.
• Identify AP bottlenecks and propose automation solutions.

Skills

Accounts payable processes

Excel proficiency

Communication skills

Attention to detail

Time management

Education

Bachelor's degree in Accounting or Finance

Tools

NetSuite

Job description

Accounts Payable Specialist

Permanent

Needham, MA (Fully onsite)

Key Responsibilities

• Review, code, and route high volumes of PO and non-PO invoices for approval in the ERP system
• Match purchase orders, receiving logs, and invoices for inventory and direct materials, collaborating with procurement and warehouse teams to resolve mismatches
• Audit and reconcile Goods Received Not Invoiced (GRNI) accounts, partnering with supply chain to clear aging receipts and ensure accurate inventory valuation
• Execute weekly payment runs (ACH, wire transfers, and checks) for domestic and international vendors
• Act as primary contact for supplier inquiries, maintain vendor master files, and reconcile monthly vendor statements
• Audit and process employee Travel & Entertainment (T&E) expense reports in line with corporate policy
• Perform month-end AP close tasks, including AP accrual calculations and sub-ledger to general ledger reconciliations
• Maintain W-9 records and support annual 1099 form processing and submission
• Identify AP workflow bottlenecks and propose automation solutions to improve efficiency

Requirements

• 2–5 years of specialized Accounts Payable experience (manufacturing, hardware, or inventory-centric environments preferred)
• Bachelor’s degree in Accounting, Finance, or equivalent practical experience
• Strong proficiency in Microsoft Excel; NetSuite experience preferred
• Exceptional attention to detail, strong organizational skills, and the ability to manage competing priorities under strict deadlines
• Clear, professional written and verbal communication, with the confidence to enforce company spending policies