Accounts Payable Specialist — AI-Driven, High-Volume AP

Socket.dev; Austin (TX); On-site; USD 60,000 - 86,000; Full time

Benefits offered by this job

Competitive salary

ACS Equity Package

Health, Dental, Vision Insurance

Paid Time Off

Job summary

Allen Control Systems in Austin, TX is seeking an Accounts Payable Specialist to scale our manufacturing of defense hardware. You will own the full-cycle AP process, process 150+ invoices weekly in NetSuite, and leverage Ramp’s AI-driven matching to reduce manual entry.

You’ll manage 3-way matching, GL coding, vendor relations, and month-end close. A background in manufacturing accounting, NetSuite or Odoo, and comfort with AI tools are required; U.S. Persons status is mandatory due to ITAR.

Qualifications

• 3-5 years of high-volume, full-cycle accounts payable experience, ideally within a manufacturing, hardware, or industrial/technical environment; demonstrated experience with 3-way matching and PO-based invoice processing.
• Hands-on experience with NetSuite (or comparable ERP such as Odoo) for AP processing, vendor bill management, and reporting; experience with Ramp or similar spend management/corporate card platforms.
• Comfort adopting AI-based tools and automation, such as OCR invoice capture, auto-coding, and anomaly detection; proficiency in Microsoft Excel (VLOOKUPs, pivot tables).
• Solid understanding of GL coding, cost centers, and accrual concepts; attention to detail, strong communication skills, and ability to operate in a fast-paced startup environment.
• Must be a U.S. Person due to ITAR/EAR export control regulations; ability to pass a background check.

Responsibilities

• Process high-volume AP invoices (150+ per week) in NetSuite, including PO and non-PO invoices using Ramp AI-driven matching to reduce manual entry.
• Perform 3-way matching to verify pricing, quantities, and terms; code invoices to GL accounts, cost centers, and job/work orders.
• Manage corporate card spending through Mercury and employee reimbursements through Rippling; process weekly AP payment proposals (ACH and wires).
• Manage vendor inquiries and maintain strong supplier relationships; reconcile vendor statements and resolve discrepancies.
• Support month-end close by preparing AP accruals, aging reports, and reconciling AP sub-ledgers; assist with vendor master file maintenance.
• Investigate and resolve invoice discrepancies related to freight, tooling, materials; support audits with documentation.

Skills

AP processing

NetSuite

3-way matching

Ramp

Excel

Vendor management

GL coding

Automation tools

Education

Bachelor's degree in Accounting

Tools

NetSuite

Odoo

Ramp

Job description

Allen Control Systems in Austin, TX is seeking an Accounts Payable Specialist to scale our manufacturing of defense hardware. You will own the full-cycle AP process, process 150+ invoices weekly in NetSuite, and leverage Ramp’s AI-driven matching to reduce manual entry.

You’ll manage 3-way matching, GL coding, vendor relations, and month-end close. A background in manufacturing accounting, NetSuite or Odoo, and comfort with AI tools are required; U.S. Persons status is mandatory due to ITAR.