Accounts Payable Specialist (3901)

MAB Community Services; Boston (MA); On-site; USD 37,000 - 43,000; Full time

Benefits offered by this job

Comprehensive benefits package

Professional growth opportunities

Collaborative team environment

Job summary

MAB Community Services is hiring an Accounts Payable Specialist to join our Finance team in Allston, MA. This full-time role focuses on accurate AP processes, vendor management, and financial reporting to support our nonprofit programs.

The role requires at least 2 years of AP/AR experience, proficiency in accounting software and Excel, and strong attention to detail. You will work with the Controller to ensure timely payments and GAAP-compliant reporting.

Qualifications

• Minimum of 2 years in accounts payable and/or accounts receivable.
• Proficiency in accounting software and Microsoft Excel.
• Strong understanding of accounting principles and reconciliations.
• Attention to detail, accuracy, and organization.
• Excellent written and verbal communication skills.
• Ability to manage priorities and meet deadlines.

Responsibilities

• Review and process invoices and expense reports with proper documentation and payment eligibility.
• Maintain accounts payable records with correct invoice coding and GL classifications.
• Verify payments and supporting documents before Controller approval.
• Assist with 1099 preparation and reporting.
• Reconcile AP aging, vendor accounts, and GL balances.
• Prepare journal entries and GAAP-based analyses.
• Support monthly/year-end closing and reconciliations.
• Assist with BILL.com Spend/Expense reconciliation and audits.

Skills

Accounts payable/receivable

Accounting principles

Financial record keeping

Attention to detail

Communication skills

Independent work

Office suite (Excel/Outlook/Word)

Education

Bachelor's degree in Accounting/Finance

Tools

NetSuite

BILL.com

Microsoft Office (Excel/Outlook/Word)

Job description

Job Details: Job Location: 29 Denby - Allston, MA 02134, Position Type: Full Time, Education Level: Bachelor's Degree, Salary Range: $27.00 - $31.00 Hourly, Travel Percentage: None, Job Shift: Day, Job Category: Accounting, Join Our Team at MAB Community Services!

Are you a detail-oriented accounting professional who enjoys working with numbers, solving problems, and keeping financial operations running smoothly? MAB Community Services is seeking an experienced Accounts Payable Specialist to join our Finance team!

This is an excellent opportunity to bring your accounting expertise to a mission-driven nonprofit organization where your work supports programs and services that make a meaningful difference in people's lives.

About MAB Community Services

MAB Community Services is a nonprofit organization dedicated to supporting individuals with disabilities in living full, independent, and meaningful lives. Through our programs and services, we empower individuals to achieve their goals, build independence, and participate fully in their communities.

Our services include programs for individuals with intellectual and developmental disabilities, vision rehabilitation services, and specialized educational and residential services for young people.

About the Role

The Accounts Payable Specialist plays an important role in maintaining accurate financial records, managing accounts payable processes, and supporting the overall financial operations of the organization.

Working closely with the Controller and Finance team, this position ensures timely and accurate payment processing, account reconciliations, financial reporting, and compliance with established accounting standards.

Key Responsibilities

• Review and process invoices and expense reports, ensuring accuracy, proper documentation, and eligibility for payment.
• Maintain accurate accounts payable records, including proper invoice coding and general ledger classifications.
• Verify payments, checks, and supporting documentation prior to Controller approval.
• Assist with annual 1099 preparation and reporting.
• Reconcile accounts payable aging reports, vendor accounts, and general ledger balances.
• Prepare journal entries, financial analyses, and general ledger reconciliations in accordance with GAAP.
• Perform monthly accounts payable accruals and maintain supporting schedules.
• Prepare cash status reports and assist with monitoring organizational cash flow.
• Support monthly and year-end financial closing processes, including account reconciliations.
• Import, review, and reconcile BILL.com Spend and Expense transactions.
• Assist with external audits by preparing documentation and responding to information requests.
• Collaborate with internal departments and vendors to resolve invoice discrepancies and payment inquiries.

Qualifications & Experience

Required Qualifications

• Minimum of 2 years of experience in accounts payable and/or accounts receivable.
• Proficiency in accounting software and Microsoft Excel.
• Strong understanding of accounting principles, financial record keeping, and reconciliation processes.
• Exceptional attention to detail, accuracy, and organizational skills.
• Excellent written and verbal communication skills.
• Ability to work independently, manage competing priorities, and meet deadlines.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Previous accounting experience in a nonprofit organization.
• Experience using NetSuite or similar financial management systems.
• Familiarity with BILL.com or comparable accounts payable platforms.

Compensation & Benefits

• Full-Time, Hourly Position
• Comprehensive benefits package for eligible employees
• Opportunities for professional growth and development
• Collaborative and supportive team environment
• Meaningful work supporting a mission-driven nonprofit organization

Why Join MAB?

At MAB Community Services, every role contributes to our mission. While this position works behind the scenes, your contributions help ensure that our programs have the financial support and resources needed to serve individuals and families throughout Massachusetts.

If you're an organized, dependable accounting professional looking to put your skills to work for a meaningful cause, we'd love to hear from you!

MAB Community Services is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.