Accounting Support Specialist II

Humane Society of Tampa Bay, Inc.; Tampa (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Humane Society of Tampa Bay, Inc. is seeking an Accounting Support Specialist II to handle accounts payable processing, vendor management, and effective month-end closing.

The role involves ensuring accurate recording of invoices, managing payments, and maintaining strong relationships with staff, volunteers, and vendors. The ideal candidate has 2+ years in AP or finance, a bachelor’s degree preferred, and proficiency with Excel and QuickBooks (along with SAP/Oracle familiarity).

Qualifications

• Bachelor's degree preferred.
• 2+ years of experience in accounts payable or related finance roles.
• Strong understanding of accounting principles and accounts payable processes.
• Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, SAP, Oracle).
• Must have 3-5 years’ experience with QuickBooks.

Responsibilities

• Accounts Payable Processing: Receive, review, and process vendor invoices accurately and efficiently, ensuring approvals and complete documentation.
• Vendor Management: Reconcile statements, resolve discrepancies, and respond to vendor inquiries.
• Payment Processing: Prepare and process checks, ACH transfers, and wire transfers per terms and policies.
• Expense Reporting: Assist with processing employee expense reports and reimbursements.
• Recordkeeping: Maintain accurate records of AP transactions and related correspondence.
• Prepare journal entries for online credit card transactions from various payment platforms for donations, events, and merchandise purchases.
• Assist with month-end closing, including reconciliations, accruals, and journal entries; update monthly inventory.
• Ensure compliance with laws, regulations, and internal controls.
• Identify process improvement opportunities and drive efficiency with team.
• Collaborate with purchasing and procurement to resolve issues.
• Support ad hoc projects and routine accounting activities including data entry and GL maintenance.
• Complete moderately complex calculations using Excel and other tools.

Skills

Attention to detail

Analytical mindset

Communication skills

Interpersonal skills

Prioritization

Education

Bachelor's degree in accounting or finance

Tools

Microsoft Excel

QuickBooks

SAP

Oracle

Job description

Accounting Support Specialist II is responsible for accurate and timely processing of accounts payable invoices, completing various reconciliations, ensuring compliance with company policies and procedures, and maintaining positive relationships with staff, volunteers, and vendors. This position plays a crucial role in maintaining the financial integrity of the organization by ensuring that all transactions are accurately recorded and accounted for.

Key Responsibilities:

• Accounts Payable Processing: Receive, review, and process vendor invoices accurately and efficiently, ensuring all necessary approvals are obtained and documentation is complete.
• Vendor Management: Maintain vendor accounts, including reconciling statements, resolving discrepancies, and responding to vendor inquiries in a timely manner.
• Payment Processing: Prepare and process payments, including checks, ACH transfers, and wire transfers, in accordance with payment terms and company policies.
• Expense Reporting: Assist with the processing of employee expense reports, ensuring compliance with company expense policies and timely reimbursement.
• Recordkeeping: Maintain accurate records of accounts payable transactions, including filing and organizing invoices, payment documentation, and correspondence with vendors.
• Prepare journal entries to record online credit card transactions from various payment platforms for donations, events, and merchandise purchases.
• Month-end Closing: Assist with month-end closing activities, including reconciling accounts payable and bank statements, preparing accruals & journal entries, assist with recording changes to monthly inventory, and generating financial reports as needed.
• Compliance: Ensure compliance with all relevant laws, regulations, and company policies governing accounts payable processes, including tax regulations and internal controls.
• Process Improvement: Identify opportunities for process improvements and efficiency gains and collaborate with team members and stakeholders to implement changes.
• Cross-functional Collaboration: Work closely with other departments, including purchasing, and procurement, to resolve issues, streamline processes, and support organizational goals.
• Ad Hoc Projects: Assist with special projects and other duties as assigned by management, contributing to the overall success of the finance team and the organization.
• Perform routine accounting activities such as data entry, maintenance of the general ledger and preparation of various accounting reports.
• Completes moderately complex calculations using Excel spreadsheets and other software tools.

Qualifications:

• Bachelor's degree in accounting, finance, or a related field preferred.
• 2+ years of experience in accounts payable or related finance roles.
• Strong understanding of accounting principles and accounts payable processes.
• Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, SAP, Oracle).
• Excellent attention to detail and accuracy, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
• Analytical mindset with problem-solving abilities.
• Basic understanding of bookkeeping and accounting principles.
• Must have 3-5 Years’ experience with QuickBooks.
• Knowledge of relevant laws and regulations governing accounts payable processes.

This is a full-time position working M-F.

No phone calls please.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.