Accounts Payable Specialist

Valenti-Held Contractor/Developer, Inc.; Whitestown (IN); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

100% Employee-Owned ESOP Company-Be</n

401(k) with Company Match

Paid Holidays

Paid Time Off (PTO)

Health, Dental, Vision, and Life Ins.

Job summary

Valenti-Held Contractor/Developer, Inc. is seeking a meticulous Accounts Payable Specialist. You will manage invoice processing, vendor communications, and weekly AP checks, while maintaining organized records and cross-training in AR and job costing to support multiple accounting functions.

The role emphasizes accuracy, reliability, and teamwork in a fast-paced environment with comprehensive employee benefits and an ESOP company structure.

Qualifications

• Must have a high school diploma and prefer 3–5 years of accounting experience.
• Detail-oriented with strong organizational and communication skills.
• Proficiency with accounting software and spreadsheet tools.

Responsibilities

• Open mail, stamp, and code invoices.
• Match pack slips and receipts to invoices.
• Enter invoices into accounting software.
• Respond to vendor inquiries and print weekly AP checks.
• Maintain spreadsheets tracking outstanding invoices.
• Reconcile credit card accounts and vendor statements.
• Maintain files such as W-9s and certificates of insurance.
• Cross-train in AR, job costing, and related admin tasks.

Skills

Attention to detail

Organizational skills

Communication

Data entry accuracy

Computer proficiency

Education

High school diploma

Tools

Accounting software

Excel

Job description

Valenti-Held Contractor/Developer, Inc. is seeking a highly motivated individual for the accounts payable specialist position. This individual must have strong attention to detail, computer, and communication skills. This person needs to be highly organized and be able to handle multiple projects/tasks at once.

Accounts Payable – Job Duties

• Open mail and stamp/code invoices
• Match pack slips and receipts to invoices
• Enter invoices into accounting software
• Respond to vendor inquiries
• Print weekly accounts payable checks
• Stuff envelopes and mail out all weekly accounts payable checks
• Maintain spreadsheet to track outstanding invoices
• Update loan tracking spreadsheet weeklyReconcile credit card accounts and vendor statements
• Maintain files such as W-9s and certificates of insurance

This position has the ability to be cross-trained in other areas of accounting such as accounts receivable, job costing, equipment filing, administrative tasks, etc. These other responsibilities could include any of the following:

• Prepare purchase orders
• Prepare tax exempt certificates
• Assist with job costing including job set-up, change orders, and revisions to subcontracts
• Processing accounts receivable including cash receipts, billings, and AIA’s
• Enter equipment information in the system and maintain equipment files
• Manage mobile phones
• Complete supply orders
• Assist with preparation of monthly newsletter

Education and Experience

• Must have at least high school diploma
• 3-5 years of relevant accounting experience (preferred)

Benefits

• 100% Employee-Owned ESOP Company-Be part of a team where employees share in the company's success!
• 401(k) with Company Match
• Paid Holidays
• Paid Time Off (PTO)
• Health, Dental, Vision, and Life Insurance