Accounts Payable Specialist

UNITED MEDICAL SYSTEMS; Westborough (MA); On-site; USD 55,000 - 65,000; Full time

Job summary

UNITED MEDICAL SYSTEMS is seeking an Accounts Payable Specialist to manage high-volume AP, code invoices to GL, route for approvals, and ensure timely payments. The role includes reconciling vendor statements, assisting with year-end 1099s, and maintaining organized AP records.

On-site position in Westborough, MA, requiring GAAP knowledge, Excel proficiency, and strong attention to detail. Join a fast-paced finance team focused on accuracy and timely processing.

Qualifications

• Accounting degree or business/accounting background required or plus
• GAAP knowledge and accounting principles familiarity
• Proficient with Excel and accounting software; Navision experience is a plus
• Ability to work in high-volume environment and follow standard work instructions

Responsibilities

• Process a high volume of accounts payable with accuracy
• Code invoices to GL accounts and route for approvals
• Perform daily check runs and timely payments
• Maintain centralized AP inbox and respond to inquiries
• Assist in year-end issuance of 1099s and related tasks
• Archive invoices and maintain records for multiple entities
• Monitor AP aging and resolve issues with vendors
• Pull invoice copies and process intercompany entries
• Follow approval hierarchy and ensure proper approvals before payments
• Conduct audits/reconciliation of vendor statements

Skills

Excel

Accounts payable

Organization

Communication skills

Attention to detail

Independent worker

Team player

Time management

GL accounting

Education

Accounting degree

Business/Accounting degree

Tools

Microsoft Navision

Job description

Accounts Payable Specialist

• Location 1700 W Park D, Ste 410, Westborough, MA, 01581, United States
• Base Pay $55,000.00 - $65,000.00 / Year
• Job Category UMS-ACCT PBL

Location: On-site in Westborough, MA. We are not considering remote candidates at this time.

About us

United Medical Systems is a mobile healthcare services company offering shared service programs with an emphasis on delivering advanced technologies and cost-efficient solutions in the clinical areas of Urology.

We are seeking a detail-oriented and driven Accounts Payable Specialist to join our team.

The Accounts Payable Specialist will be responsible for a variety of accounting duties including, but not limited to: processing a high volume of accounts payable payables with a focus on accuracy, general ledger coding, routing expense invoices for approval, Audit/reconciliation on vendor statements, daily check runs, ensuring invoices are paid timely and accurately, Managing and overseeing a centralized accounts payable inbox, providing support to internal personnel and external vendor inquiries.

Primary Responsibilities/Duties/Functions/Tasks:

• Provides accurate and proficient data entry and processing of invoices including review for appropriate documentation and approval
• Follow approval hierarchy and ensure there are appropriate approvals before entering invoices for payment
• Ensures timely payments to avoid late charges and provide payment confirmations
• Pays invoices by obtaining payment authorizations, matching transaction documentation and scheduling/preparing disbursements, including check runs, wires and electronic payments
• Evaluates completeness and accuracy of invoices submitted for payment, including determination and implementation of corrective action to resolve errors involving invoice coding
• Manage workflows and provide timely and accurate payment processing for vendors
• Assist in preparation of yearend issuance of 1099s
• Provide internal and external customer service by responding to a variety of finance and account status inquiries
• Filing and maintaining accurate file of invoices and paid items for multiple entities
• Performs other duties as required
• Pull invoice copies from vendor profiles and process intercompany entries
• Monitor the A/P aging for un-cleared checks, pending payments or other issues

Qualifications:

• 1 2 years of accounts payable experience required and/or a degree in Accounting
• Familiar with standard accounting concepts, practices, and procedures (GAAP)
• Degree in business/accounting a plus
• Must be task-oriented and able to follow standardized work instructions in a structured environment that is high-volume and fast-paced and must be flexible with changing priorities as they arise
• Attention to detail, allowing early detection and correction of data entry errors at time of data entry
• Ability to work independently and remain self-motivated with minimal direct supervision
• Computer literate and familiar with accounting software programs. Microsoft Navision.
• Detail-oriented, self-motivated, team player
• Oral and written communication skills and ability to deal with vendors and co-workers; interact positively with all levels of associates
• Proficient in Microsoft Excel software and excellent data entry skills required
• Experience with A/P processing required and G/L accounting experience a plus
• Organizational skills and ability to work independently with changing priorities

Compensation details:

55000-65000 Yearly Salary