Accounts Payable Specialist

Creative Financial Staffing, LLC; Warrendale (Allegheny County); On-site; USD 50,000 - 60,000; Full time

Job summary

Creative Financial Staffing, LLC seeks an Accounts Payable Specialist in Warrendale, PA 15086 to support day-to-day invoice processing and payments in a fully onsite environment.

The ideal candidate has 1–3 years AP experience, familiarity with QuickBooks, NetSuite or SAP, and excels in detail-oriented work to ensure accurate coding and timely vendor payments.

Work with a collaborative finance team to support month-end close and reporting while maintaining confidentiality of financial data.

Qualifications

• 1–3 years accounts payable or related accounting experience.
• Experience with AP processes and accurate coding to GL accounts.
• Proficiency in Microsoft Office and accounting software.
• Strong organizational skills and detail orientation.
• Ability to meet deadlines and manage multiple priorities.

Responsibilities

• Process vendor invoices and ensure proper coding to general ledger accounts.
• Match purchase orders, receipts, and invoices to verify accuracy before payment.
• Prepare and execute weekly payment runs, including checks, ACH, and wire transfers.
• Maintain accurate AP records and documentation for audits and month-end close.
• Respond to vendor inquiries and resolve discrepancies or payment issues promptly.
• Assist with month-end accruals and provide reporting support to the finance team.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Education

Associate degree in Accounting

Bachelor's degree in Accounting (preferred)

Tools

QuickBooks

NetSuite

SAP

Microsoft Office

Job description

Accounts Payable Specialist

Warrendale, PA 15086 | $50,000–$60,000 annually, based on experience and qualifications
Monday–Friday, 8:00 AM–5:00 PM | Fully Onsite

About the Opportunity

A well-established Pittsburgh company is seeking an Accounts Payable Specialist to join its accounting and finance department.

This position will support day-to-day invoice processing, payment coordination, and vendor communication while ensuring transactions are accurate and completed on time.

The ideal candidate is detail-oriented, organized, and comfortable working in a collaborative office environment where accuracy and efficiency are essential.

Accounts Payable Specialist Responsibilities

• Process vendor invoices and ensure proper coding to general ledger accounts.

• The AP Specialist will match purchase orders, receipts, and invoices to verify accuracy before payment.

• Prepare and execute weekly payment runs, including checks, ACH, and wire transfers.

• The AP Specialist will maintain accurate AP records and documentation for audits and month-end close.

• Respond to vendor inquiries and resolve discrepancies or payment issues promptly.

• The AP Specialist will assist with month-end accruals and provide reporting support to the finance team as needed.

Qualifications of the Accounts Payable Specialist

• Associate or Bachelor’s degree in Accounting, Finance, or a related field preferred.

• 1–3 years of accounts payable or general accounting experience.

• Familiarity with accounting software such as QuickBooks, NetSuite, or SAP and proficiency with Microsoft Office.

• Strong organizational skills and attention to detail.

• Ability to manage multiple priorities and meet deadlines.

• Excellent communication skills with the ability to collaborate effectively with internal teams and external vendors.

• Ability to handle sensitive financial information with discretion and professionalism.

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