Accounts Payable Specialist

Paz Financial Consulting; United States; Remote; USD 55,000 - 68,000; Full time

Benefits offered by this job

Health insurance

PTO including holidays

Retirement savings plan

Professional development

Wellness initiatives

Job summary

Paz Financial Consulting is seeking an Accounts Payable Specialist to manage day-to-day vendor payment processes with accuracy and consistency. This role supports the finance function by ensuring invoices are received, reviewed, approved, and processed timely, maintaining clean records and aiding internal controls.

Responsibilities include matching invoices to PO and receiving docs, resolving discrepancies, scheduling payments, and assisting month-end close.

Qualifications

• High school diploma or equivalent; accounting or finance coursework a plus.
• 2+ years in accounts payable or related finance experience.
• Proficiency with accounting systems and invoice/workflows.
• Experience with Excel or finance software.
• Strong attention to detail and data integrity.
• Excellent organization and time management.
• Clear communication with vendors and teams.

Responsibilities

• Process vendor invoices and payment requests per policy and approvals.
• Verify invoice details: amounts, dates, vendor, terms.
• Match invoices to purchase orders and receiving docs.
• Resolve invoice discrepancies and missing documentation.
• Maintain AP records and coding accuracy.
• Prepare and schedule payments to meet due dates.
• Reconcile AP balances and assist month-end close.
• Communicate with vendors and internal stakeholders for approvals.
• Support audit readiness with organized documentation.
• Monitor invoice status to minimize late payments.

Skills

2+ years accounts payable experience

Microsoft Excel

Accounting software

Attention to detail

Education

High school diploma

Tools

Accounting software

Job description

Accounts Payable Specialist

About the Role

Paz Financial Consulting is seeking an Accounts Payable Specialist to manage day-to-day vendor payment processes with accuracy and consistency. This role supports the finance function by ensuring invoices are received, reviewed, approved, and processed in a timely manner.

Success in this position means maintaining clean, well-documented payment records, resolving invoice discrepancies efficiently, and helping the team meet payment deadlines while supporting strong internal controls.

Duties & Responsibilities

• Process incoming vendor invoices and payment requests in accordance with established policies and approval workflows.
• Verify invoice details, including amounts, quantities, dates, vendor information, and applicable terms.
• Match invoices to purchase orders and receiving documentation when required.
• Review and resolve invoice discrepancies, including missing documentation, billing errors, and duplicate invoices.
• Maintain accurate accounts payable records and ensure invoices are properly coded and categorized.
• Prepare and schedule vendor payments to align with due dates and cash flow priorities.
• Reconcile accounts payable balances and support month-end close activities as needed.
• Communicate with vendors and internal stakeholders to obtain approvals and necessary documentation.
• Assist with audit readiness by maintaining organized documentation and supporting compliance requirements.
• Monitor and track invoice status to ensure timely processing and minimize late payments.

Requirements

• Education: High school diploma or equivalent; additional coursework or certification in accounting or finance is a plus.
• Experience: 2+ years of accounts payable or related finance experience.
• Proficiency with accounting systems and invoice/payment workflows.
• Strong working knowledge of invoice processing, vendor management, and basic reconciliation concepts.
• Experience using tools such as Microsoft Excel and/or other finance/accounting software.
• Ability to maintain accuracy while handling multiple invoices and deadlines.
• Strong attention to detail and commitment to data integrity.
• Excellent organization and time-management skills.
• Clear, professional communication skills for collaborating with vendors and internal teams.
• Inclusive, service-oriented mindset and the ability to work effectively across functions.

Benefits

• Health insurance options
• Paid time off (PTO), including holidays
• Retirement savings plan options
• Professional development and career growth opportunities
• Wellness initiatives and employee support resources
• Competitive compensation: $55,000 - $68,000 / year