Accounts Payable Specialist

National Air Cargo, Inc.; Town of Orchard Park (NY); On-site; USD 43,000 - 65,000; Full time

Job summary

National Air Cargo, Inc. in Town of Orchard Park, NY is seeking an Accounts Payable Clerk to manage vendor invoicing, data entry, and timely payments in a fast-paced office environment. You will review invoices against estimates, enter data, and ensure vendors are properly set up in accounting software.

The role requires a HS diploma, 2+ years of accounting experience, proficiency with Excel, and the ability to work independently while maintaining accurate records and meeting deadlines.

Qualifications

• HS degree required; associate or bachelor's degree in business or accounting preferred.
• 2+ years accounting experience required.
• Previous A/P experience preferred.
• Data entry experience.
• Calculator/adding machine experience.

Responsibilities

• Prepares and enters all freight vendor invoices for payment. Electronically files backup documents.
• Reviews amounts invoiced with predetermined estimates. Researches and resolves significant variances as necessary.
• Processes vendor checks on a weekly basis and manual checks as needed.
• Ensures vendors are properly set up and maintained (tax id, vendor type, payment terms, etc.) in accounting and cargo software.
• Maintains general understanding of other team members' responsibilities to serve as a backup.
• Reviews unreconciled A/P items on a monthly basis and updates system as required.
• Actively participates in global ISO freight A/P process, including maintenance and distribution of metrics.

Skills

Independent work

Organizational skills

Communication skills

Time management

Adaptable

Tech proficiency

Education

HS degree required

Associate or Bachelor's in business/accounting preferred

Tools

Automated accounting systems

Excel (Intermediate-Advanced)

Word (Basic)

Job description

Essential Functions:

• Prepares and enters all freight vendor invoices for payment. Electronically files backup documents.
• Reviews amounts invoiced with predetermined estimates. Researches and resolves significant variances as necessary.
• Processes vendor checks on a weekly basis and manual checks as needed.
• Ensures vendors are properly set up and maintained (tax id, vendor type, payment terms, etc.) in accounting and cargo software.
• Maintains general understanding of other team members' responsibilities to serve as a backup.
• Reviews unreconciled A/P items on a monthly basis and updates system as required.
• Actively participates in global ISO freight A/P process, including maintenance and distribution of metrics.

Supervisory Responsibilities:

N/A

Competencies:

• Ability to work independently with little supervision
• Strong organization skills including attention to detail & follow through
• Excellent communication skills. Ability to work well with external vendors and internal customers.
• Time management skills.
• Adaptable to change, flexible
• Highly proficient with technology

Qualifications:

• HS degree required; associate or bachelor's degree in business or accounting preferred
• 2+ years accounting experience required
• Previous A/P experience preferred
• Data entry experience
• Calculator/adding machine experience

Mental Requirements:

• Accounting and basic math skills required
• Analytical skills & good judgment necessary
• Excellent written and verbal skills

Computer Skills:

• Experience with automated accounting systems
• Intermediate to Advanced Microsoft Excel experience
• Basic Microsoft Word experience

Physical Demands:

Frequently required to sit at work station, use keyboard and computer screen, and communicate by telephone and in person. Occasionally required to stand and walk throughout facility. Also, occasionally necessary to travel by car or plane.

Work Environment:

Work environment is generally quiet and in an office setting.

Travel/Other requirements:

0-5% domestic travel