Accounts Payable Specialist

Jvis USA, Llc; Michigan; On-site; USD 42,000 - 56,000; Full time

Job summary

Jvis USA, Llc is seeking an Accounts Payable Specialist to manage the full cycle of AP processes, verify invoices, post entries, and ensure timely payments. The role also supports weekly financial reporting and vendor communications.

Ideal candidates have at least 1 year of AP experience, strong attention to detail, and the ability to collaborate with managers, staff, and external vendors. Proficiency in MS Office and a proactive problem‑solver mindset are required.

Qualifications

• Associates Degree in accounting or related field (preferred).
• Minimum of 1 year experience in accounts payable.
• Strong organizational and time management skills.
• Proficient in MS Office and ability to learn new software.
• Excellent analytical, problem solving and decision‑making skills.
• Ability to communicate effectively with staff, management, customers, and vendors via email and phone.

Responsibilities

• Process and record accounts payable invoices, ensuring internal approvals and accurate payments.
• Follow up with department managers for invoice approvals and resolutions.
• Review vendor statements for accuracy and resolve discrepancies promptly.
• Review all vendor correspondence via phone and email.
• Prepare weekly check run batches and review for accuracy before processing.
• Document and maintain accounts payable procedures to ensure accuracy and completeness.
• Maintain vendor accounts with current addresses, payment terms, etc.
• Identify and maintain 1099 vendor payments, files, and tax reports.
• Process customer payments.
• Perform monthly reconciliations.
• Maintain a large number of vendor accounts while complying with policies and procedures.
• Ensure compliance with IATF 16949 / ISO 9001 / ISO 14001.

Skills

Accounts payable

Vendor management

Attention to detail

Professional communication

Education

Associate degree in accounting or related field

Tools

MS Office

Job description

SUMMARY

The Accounts Payable Specialist will be responsible for processing all accounts payable invoices, from verification and posting to payment. They will also be held responsible for weekly financial reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Processing and recording of accounts payable invoices, ensuring all invoices are approved internally and paid accurately
• Follow-up with department managers for invoice approvals, questions, and resolutions
• Review vendor statements for accuracy, following up on missing invoices or discrepancies in a timely manner
• Review all vendor correspondence via phone and e-mail
• Prepare weekly check run batches and review for accuracy before processing
• Document and maintain all accounts payable procedures to ensure accuracy and completeness
• Maintain vendor accounts with current address, payment terms, etc.
• Identify and maintain 1099 vendor payments, files, and tax reports
• Process customer payments
• Perform Monthly reconciliations
• Maintain a large number of vendor accounts while staying in compliance policies and procedures
• Maintains compliance of IATF 16949 / ISO 9001 / ISO 14001

Follows all safety, housekeeping (5S) and company policies and procedures.

Coordinates and maintains all job responsibilities in a continuous and flexible manner and performs other related duties and job assignments as required.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Associates Degree equivalent from a two-year college or technical school in accounting or related field is preferred. Minimum of 1 years’ experience in an accounts payable role. Knowledge of general accounting principles, regulatory standards, and compliance requirements. Strong organizational and time management skills. Ability to work independently and in a team environment. Task driven and detail oriented. Ability to communicate effectively and professionally with staff, management, customers, and vendors via e-mail and phone. Strong computer skills and adaptability to learn new software systems. Proficient in MS Office, Excellent analytical, problem solving and decision‑making skills.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regularly spend long hours sitting and using office equipment and computers. Regularly spend long hours in intense concentration reviewing and entering financial information into a computer. Occasionally lift 5-10 pounds.