Accounts Payable Specialist

Murray Resources - Best Staffing Agency; The Woodlands (TX); On-site; USD 48,000 - 65,000; Full time

Job summary

Murray Resources is seeking an Accounts Payable Specialist for a well-established distribution company in The Woodlands, TX. This direct-hire role focuses on accurate invoice processing, timely payments, and robust vendor relations.

The ideal candidate is detail-oriented, proficient in high-volume ERP transactions, and able to support seamless accounting operations. Responsibilities include 3-way Matching, GL posting accuracy, variance review, inter-company reconciliations, and preparing

Qualifications

• 3+ years of accounts payable experience.
• Experience processing a high volume of transactions.
• Proficient with Microsoft Excel.

Responsibilities

• Ensure vouchers for payment include 3-way matching and are authorized.
• Input PO and Non-PO invoices with correct GL posting and approvals.
• Review purchase price variances from invoices.
• Resolve GRNI and vendor return issues with other functions.
• Prepare AP checks, ACHs and wire transfers.
• Input payments in banking software; print AP reports and file records.
• Prepare AP accruals and reconcile AP accounts.
• Process employee expense reports.
• Provide status reports to management.

Skills

Detail oriented

High-volume processing

Tools

Microsoft Excel

Sage X3

Job description

A well-established distribution company is seeking an Accounts Payable Specialist to manage invoice processing, payments, and vendor relations. The ideal candidate is detail-oriented, proficient in accounting practices, and experienced in high-volume ERP transactions. Working collaboratively, this role will enhance financial accuracy by ensuring timely and accurate payment processing while maintaining compliance with company policies and supporting seamless accounting operations.

Location: The Woodlands, TX

Type of Position: Direct Hire

Responsibilities:

• Ensure all vouchers for payment include performance of 3-way match and are authorized per the Delegated Authority Matrix.
• Input PO and Non-PO invoices, ensuring GL account posting is correct and has proper approval.
• Review purchase price variances that are generated from the invoice.
• Work with other functions; research and resolve GRNI and vendor return issues.
• Prepare inter-company reconciliations and payments.
• Answer all vendor inquiries promptly via email or telephone.
• Prepare accounts payable checks, ACH payment, and wire transfers.
• Input payments in banking software.
• Print all accounts payable reports and maintain all accounts payable files.
• Prepare analysis of AP accounts, as required.
• Prepare monthly close AP accruals and reconcile all AP related accounts.
• File & scan AP documents into appropriate directories/folders.
• Assist in other areas of the accounting department as necessary.
• Process employee expense reports.
• Forward all hardcopy checks (sent to office) to lockbox and contact suppliers with correct remit-to address.
• Provide status reports to management as required.
• Respond to change productively and handle other duties as required.

Requirements:

• 3+ years of experience in accounts payable
• Experience processing a high volume of transactions
• Must be proficient with Microsoft Excel
• Experience with Sage X3 preferred but not required