Accounts Payable Specialist

Triage Partners, LLC; Tampa (FL); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Health benefits

401(k) with company match

Paid time off

Job summary

Triage Partners, LLC is seeking an Accounts Payable Specialist to join our finance team in Florida. You will handle high volumes of invoices, ensure accuracy, and support month-end close with a focus on internal controls and vendor relationships.

The role requires 2–5 years of AP experience, proficiency with ERP systems and Excel, and strong organizational skills to meet deadlines in a dynamic environment.

Qualifications

• 2-5 years of accounts payable or a similar accounting/finance role.
• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred; equivalent work experience considered.
• Solid understanding of accounts payable processes.
• Experience with accounting/ERP systems (e.g., NetSuite, SAP, Oracle, QuickBooks, or similar).
• Proficiency in Microsoft Excel (pivot tables, lookups) and the broader Office suite.
• Strong attention to detail and accuracy with high transaction volumes.
• Excellent organizational and time-management skills.
• Strong written and verbal communication; cross-functional interaction.

Responsibilities

• Process a high volume of vendor invoices, including three-way matching, coding, and routing for approval.
• Review invoices for accuracy and documentation, resolving discrepancies with vendors and internal teams.
• Assist in preparing weekly payment runs via check, ACH, and wire transfer.
• Oversee vendor master file setup, W-9 collection, and 1099 classification.
• Reconcile vendor statements and respond to inquiries promptly.
• Assist with month-end close activities, including AP accruals and reconciliations.
• Maintain organized, audit-ready records of invoices and approvals.
• Support annual 1099 preparation and respond to external audits as needed.

Skills

Attention to detail

Time management

Vendor relations

Cross-functional collaboration

Education

Associate's degree

Bachelor's degree

Tools

ERP systems

Job description

Description

Accounts Payable Specialist

Position Summary

Triage Partners LLC is seeking a detail-oriented Accounts Payable Specialist with 2-5 years of relevant experience to join our finance team. This role is responsible for ensuring vendor invoices are processed accurately and timely, maintaining strong vendor relationships, and supporting month-end close activities. The ideal candidate is highly organized, comfortable working with high volumes of transactions, and brings a working knowledge of accounts payable best practices and internal controls.

Key Responsibilities

• Process a high volume of vendor invoices, including three-way matching (purchase order, receipt, and invoice), coding, and routing for approval.
• Review invoices for accuracy, appropriate documentation, and approval prior to payment, resolving discrepancies with vendors and internal departments.
• Assist in preparing weekly payment runs via check, ACH, and wire transfer
• Oversee vendor master file, including setup, W-9 collection, and 1099 classification.
• Reconcile vendor statements and respond to vendor and operations inquiries in a timely and professional manner.
• Assist with month-end close activities, including AP accruals, account reconciliations, and reporting.
• Maintain organized, audit-ready records of invoices, approvals, and payment documentation.
• Support annual 1099 preparation and filing and assist with external audit requests as needed.
• Identify opportunities to improve AP processes, controls, and efficiency, and assist with system or process improvement initiatives.
• Ensure compliance with company policies, internal controls, and applicable accounting standards.
• Perform other related duties as assigned.

Qualifications

• 2-5 years of experience in accounts payable or a similar accounting/finance role.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent work experience will be considered.
• Solid understanding of accounts payable processes
• Experience with accounting/ERP systems (e.g., NetSuite, SAP, Oracle, QuickBooks, or similar) required.
• Proficiency in Microsoft Excel (pivot tables, lookups) and the broader Microsoft Office suite.
• Strong attention to detail and accuracy when managing high transaction volumes.
• Excellent organizational and time-management skills, with the ability to meet recurring deadlines.
• Strong written and verbal communication skills, with the ability to work cross-functionally and interact professionally with vendors and employees
• Ability to work independently, exercise sound judgment, and maintain confidentiality of sensitive financial information.

Preferred Skills

• Experience with AP automation or invoice workflow tools (e.g., Bill.com, Charted, or similar).
• Exposure to multi-entity AP processing.
• Familiarity with 1099 reporting requirements and sales/use tax concepts as they relate to AP.
• Prior experience in a professional services or partnership environment.

What We Offer

• Competitive salary commensurate with experience.
• Comprehensive health, dental, and vision benefits.
• 401(k) with company match.
• Paid time off and company-observed holidays.
• A collaborative team environment with opportunities for professional growth.

Triage Partners, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.