Accounts Payable Specialist

The Lockwood Group®; Stamford (CT); Hybrid; USD 48,000 - 62,000; Full time

Job summary

The Lockwood Group is seeking an organized AP specialist to support end-to-end accounts payable, vendor maintenance, and employee expenses in a fast-paced medical communications environment. This role can be fully remote or based at our Stamford, CT headquarters, offering exposure to cross-functional teams and financial processes.

Responsibilities include processing invoices with proper GL coding, reconciling statements, reviewing W-9s, and assisting with audits and ad hoc analyses.

Qualifications

• Degree in Accounting preferred but not required.
• Experience in accounts payable is helpful but not required.
• Understanding of double-entry and accrual vs cash accounting.

Responsibilities

• Process vendor invoices with correct GL coding and approvals.
• Reconcile vendor statements and resolve discrepancies.
• Review W-9 forms and assist with new vendor setup.
• Process and review employee expense reports for accuracy.
• Assist with audits, reporting, and ad hoc analysis.
• Collaborate with commercial teams to resolve discrepancies.
• Respond to vendor and internal inquiries.

Skills

Attention to detail

Communication

Organizational skills

Confidentiality handling

Team collaboration

Education

Accounting degree

Tools

Excel

Advantage

QuickBooks

Sage

Job description

This position can be fully remote or based at our headquarters in Stamford, CT.

About The Lockwood Group:

We are a leading medical communications group, committed to the precise and effective dissemination of scientific and medical content to global healthcare communities. Our collaborations with innovative pharmaceutical companies are instrumental in translating complex scientific data into clear, impactful narratives that advance healthcare knowledge and practice. Our corporate culture emphasizes precision, collaborative synergy, and continuous professional development

Summary:

Support end to end AP processing, vendor management, and employee expenses to protect cash flow and the accuracy of financial reporting in a fast-paced medical communications environment. This position offers an excellent opportunity for a dedicated professional to develop their career within a structured and supportive financial environment.

Key Responsibilities

• Process vendor invoices, including appropriate GL coding and approvals, and maintain vendor records.
• Reconcile vendor statements and research and resolve discrepancies.
• Review W-9s and assist with new vendor setup.
• Process and review employee expense reports for accuracy and policy compliance.
• Respond to vendor and internal inquiries and work collaboratively to resolve issues.
• Assist with audit requests, reporting, and ad hoc analysis.
• Communicate proactively with commercial teams to identify and resolve discrepancies.

Qualifications & Skills

• Associate's or Bachelor's degree in Accounting or a related field preferred but not required.
• Prior accounts payable or related accounting experience preferred, but not required.
• Foundational understanding of accounting principles, including double-entry accounting and accrual versus cash accounting.
• Strong attention to detail and organizational skills.
• Clear written and verbal communication skills and good judgment when handling confidential information.
• Working knowledge of Excel, including formulas, lookups, and pivot tables.
• Familiarity with Advantage, QuickBooks and/or Sage is a plus.
• A proactive, collaborative approach and a commitment to accurate, reliable work.