Accounts Payable Specialist

Aggancio; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Aggancio, an international provider of electrical contracting and integrated technical services, is seeking an Accounts Payable Specialist to join its NYC Midtown team. The role focuses on processing invoices, reconciling statements, and maintaining accurate records to support efficient operations.

You will work with project managers and vendors, ensure proper coding, assist with forecasting, and contribute to process improvements.

Qualifications

• Prior accounts payable, accounting, bookkeeping, or finance administrative experience preferred.
• Associate degree in Accounting, Finance, or Business Administration preferred.
• Proficiency with Microsoft Excel, Word, Outlook, and ERP systems.
• Strong attention to detail and organization.

Responsibilities

• Receive, process, verify, and enter invoices.
• Code, approve, and file invoices per procedures.
• Reconcile credit card statements monthly.
• Review AP aging reports and assist with forecasting.
• Support month-end close activities.
• Communicate with vendors on payment status and discrepancies.
• Coordinate with project managers on invoice matters.
• Assist with tax exemption certificates and compliance.

Skills

Accounts payable

Attention to detail

Communication skills

Education

Associate degree in Accounting/Finance/Business Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

ERP systems

Job description

Our client is a leading international provider of electrical contracting and integrated technical services, delivering complex, high-quality solutions across a wide range of industries. With a strong global presence and a reputation for technical excellence, the company offers a comprehensive range of services spanning electrical engineering, design and installation, maintenance, telecommunications, life safety and security systems, audiovisual solutions, mechanical systems, and advanced technology infrastructure.

As part of a larger global organization, the company combines the strength, resources, and expertise of an international group with the agility and entrepreneurial spirit of a locally established business. With continued investment in its people, capabilities, and operations, our client offers an exciting opportunity to join a growing, dynamic organization that plays a critical role in delivering essential infrastructure and technology solutions.

The Accounts Payable Specialist is responsible for processing invoices, reconciling vendor and credit card statements, reviewing accounts payable aging reports, maintaining accurate financial records, and supporting accounting operations. This role requires strong attention to detail, sound judgment, and the ability to communicate professionally with vendors, project managers, and internal departments.

Location and Reporting:

This position operates from NYC Midtown and reports to the Assistant Controller.

Key Responsibilities

• Receive, process, verify, and accurately enter invoices, including purchase order, material control, and general ledger entries.
• Ensure invoices are properly coded, approved, allocated, and filed in accordance with company procedures.
• Reconcile and review company credit card statements on a monthly basis.
• Review accounts payable aging reports routinely and assist with payment forecasting.
• Analyze accounts payable general ledger accounts and assist with month-end close activities as needed.
• Review vendor statements to confirm payment terms, resolve discrepancies, and maintain accurate vendor records.
• Communicate professionally with vendors regarding payment status, tax exemption certificates, billing issues, and account discrepancies.
• Coordinate with project managers regarding project-related invoice, coding, approval, or payment matters.
• Support sales and use tax review, documentation, and related compliance processes.
• Identify and support process improvement initiatives related to accounts payable operations, reporting, and recordkeeping.

Required Qualifications and Skills:

• Prior accounts payable, accounting, bookkeeping, or finance administrative experience preferred.
• Associate degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent work experience may be considered.
• Proficiency with Microsoft Excel, Word, Outlook, and accounting or ERP systems.
• Strong attention to detail, accuracy, organization, and follow-through.
• Ability to prioritize multiple deadlines and work effectively in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to handle confidential financial and vendor information with discretion.

You must have authorization to work in the United States. Our client is an equal opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information or any other legally protected status.

The above statements are intended to describe the general nature and level of work to be performed and are not intended to be a comprehensive list of all responsibilities, duties, and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of this position